Category Archives: Webmaster

Posting by Email to the website – FAQs

Can I include photos?

Yes, just put them into the text where you want them to appear on the web page. If you put several side by side, they will become a “gallery”.

Can I attach a pdf, for example a poster?

Yes. Please make sure you don’t include any personal information such as a telephone number or email address, though.

Can I set a feature image?

Unfortunately not, one of the webmasters will have to do that for you. Just include the photo at the top of the message, and they can move it up for you manually.

Can I post for another tower?

Yes. Just include the correct category for the tower you are writing about, such as:

[category hinton admiral]

More help needed?

visit https://jetpack.com/support/post-by-email/.

This post was posted by email. As you can see, hot links, bold and italic text are easy to do!
Rosalind

How to post the weekly news to Facebook

Copy this URL:       https://wpbells.org/the-weekly-news/

Go to each Facebook group in turn and paste the URL into the “post” window. If you have time to write a short message about one of the news items, more members will click through.

The groups are:

When to post the news to Facebook:

As soon as possible after the email versions have been released. Posting too soon might mean members missed some news that was posted at the last moment.

How to post a cancellation

The Heading

Go for something that will immediately inform the viewer what is cancelled. Include the date, place, and what the event is cancelled.

  • Practice at Lower Wittering Cancelled on June 8th
  • ZZ District Outing on Sept 8th Cancelled
  • No practices at Little Wittering until further notice
  • No Sunday Ringing at Greater Wittering until June 10th

The Featured Image

There is a banner just saying “CANCELLED” which is eye catching.

The content

Is usually just a message about the cancellation. I usually omit “because the band are all on holiday” as that is personal information and this is a public website. I do include a contact name though. If possible, the person who sent the information in.

Understanding The Categories

  • If you think it’s of interest across the whole Guild, HEADLINE.
  • If the cancellation mentions a tower, the tower’s name.
  • If it was a district event, the particular district’s name.
  • USE A DATE STAMP – for the date the event is NOT taking place. Use the actual date stamp (eg 2018 Dec 20th-26th) in most cases.
  • You MAY occasionally need”1 THIS WEEK” if the cancellation relates to a series of weeks starting from now. Other categories such as THIS MONTH will achieve nothing and the post will not be correctly displayed.
  • If it is a Peal/Quarter report, use PERFORMANCE.

Examples of categories:

  • Practice at Lower Wittering Cancelled on June 8th LOWER WITTERING, 2018 Jun 07th- Jun 13th, CANCELLATION
  • ZZ District Outing on Sept 8th Cancelled ZZ DISTRICT EVENT, 2018 Sep 07th- Sep 13th, CANCELLATION, HEADLINES
  • No practices at Little Wittering until further notice  LITTLE WITTERING, 1 THIS WEEK, CANCELLATION
  • No Sunday Ringing at Greater Wittering until June 10th  GREATER WITTERING, 1 THIS WEEK, CANCELLATION

How to Post a News Report

The Heading

Go for something that will get your target audience to open the post and read it! if in doubt, make it a summary of the content itself (eg Report of the June CS District Practice at Hinton)

The Featured Image

This really helps! Photos from the event itself are obvious choices. Decorative words and phrases are good too.

The content

Be positive, be truthful, and don’t put any personal contact details in – ALWAYS link to a person’s contact page instead.

The Categories

  • If you think it’s of interest across the whole Guild, HEADLINE. This is used on the majority of reports . If in doubt, use it.
  • If the report mentions a tower, the tower’s name.
  • If it was a district event, the particular district’s name.
  • DONT USE A DATE STAMP – these are designed for future event invitations not reports of past events.
  • If it is a Peal/Quarter report, use PERFORMANCE.

 

Twenty second Training How to use “date stamp” categories correctly

  1. They are intended for FUTURE events only, not for news reports.
  2. 99% of the time, you need to tick the specific date stamp (eg 2018 Apr 21st-27th) not the top category (1 THIS WEEK or 1 CURRENT MONTH).

PS that’s all you need to know if your post relates to an event on a particular day.

If your news is about a series of events, the website doesn’t handle it quite so elegantly. But ticking “1 THIS WEEK” will keep your news at the top of the date lists until it is archived. So if it’s a weekly practice that’s cancelled for a whole month, for example, that’s perfect.

If your news is a list of 4 events over one year, then the website will present them far better if you make 4 separate news items!

Ticking “1 CURRENT MONTH” won’t do much. The programs will drop your news to the bottom of the event lists.

If you’re unsure, please send me a link to the post once it is live and I can check it! wpbells@gmail.com

 

How to quote addresses from wpbells.org on Posters and letters

As a general rule, it is helpful to quote the shortest working version of a website address. This makes it easier for people to type into their browser, and looks neater and more professional.

There are 3 easy ways to shorten an address:

  1. Start with wbells.org (no need for the https:// part)
  2. If the address has numbers embedded (in the form of a date stamp) , they can also be omitted.
  3. The slash at the end (99% of the time) can be omitted.

If the address of a page is to be quoted often, it can also be given a shorter URL manually if needed. PLEASE ASK!!

Examples:

https://wpbells.org/2018/01/01/the-weekly-news/ becomes wpbells.org/the-weekly-news

https://wpbells.org/2000/01/01/contact-andrew-glover/ becomes wpbells.org/contact-andrew-glover

https://wpbells.org/christchurch-priory/ becomes wpbells.org/christchurch-priory

How to Prepare the Weekly News

Purpose

  1. To create an easily-navigated summary of the news for all members who opt in, to know what’s on and what’s interesting. It is suitable to be sent out on a weekly basis (currently Weds/Thurs) via email and Facebook.
  2. To inspire members who wish to, to ring more frequently, and to aim for a higher standard.

Objectives

  1. To draw members’ attention to new events
  2. To summarise all known events and allow members to click for more information
  3. To share news which is traditionally cascaded down through the “normal” channels, generated by the Guild committees, District Committees, Towers, CCCBR, ART and other external bellringing organsiations
  4. To encourage all event organisers to share their own information (from practice night cancellations through to special practices)
  5. To share specially written news (for example writeups of events, significant performances etc) which otherwise might only reach a small audience.
  6. To drive traffic from members onto the website

Process:

Start with the email you received from last week’s news edition, you can click through from that onto old material or anything needing alteration. The minimum jobs to create a sensible weekly news are:

  1. All posts which went out as top slot last week need to be reduced to headline (if they are future events) or de-topslot-ed and archived (if news).
  2. All events which are now in the past need to be archived. The clever way to do this is described below – if you want a simple approach, just tick “archive” on all these posts. This will take them out of all news streams.
  3. If you are confident to do so, please do the date stamp cascade.
  4. All newly received news items need to be added to the website.
  5. After a short while (can be up to 30 minutes) all these changes will cascade through the news feeds and you are free to send out the weekly news.

 

The Date Stamp Cascade

Once a week, some time between Saturday and Wednesday, the date stamps should  be shuffled up in a “they all roll over and one fell out” manner. The following series of instructions and images explains this – please allow an hour the first time you do this. It is believed to be the most complex task on the website!!! If you are just putting out the weekly news as a one-off it can be left for a week with no ill effects, as long as you have marked as “archive” all past events.

The “1 THIS WEEK” category will contain a date stamp for a completed week and almost all the events will need to be archived. The screen shot below is from the category editor  and is being viewed after the 16th of March, so it is likely that all 13 items should be archived. Click the number (in this case the 13) to display all the relevant posts. Screen Shot 2018-03-19 at 11.17.23

See below for the post editor.  Click the box beside “Title” to select ALL the posts BUT check visually that all should actually be archived. Sometimes posts are ongoing and need to be left as news. Untick any like that. Screen Shot 2018-03-19 at 11.20.15

Then select the Bulk Action “EDIT”, search within the page for the word “archive” and tick the archive category and click UPDATE.

Screen Shot 2018-03-19 at 11.25.03

Now go back to the category editor,  it is time to CAREFULLY delete the date stamp 2018 Mar 10th-16th entirely. To do this, hover over it and select the option “delete”. The category will disappear forever, but the 13 posts involved will be undamaged.

Screen Shot 2018-03-19 at 11.26.56

Now it is time to correctly allocate the current week to “1 THIS WEEK”.  I am writing this on March 19th so the date stamp 2018 Mar 17th-23rd should be under “1 THIS WEEK” but is sitting under “2 NEXT WEEK” at the moment. Hover over it and select EDIT

Screen Shot 2018-03-19 at 11.31.54

This will move you to the screen shown below.

Screen Shot 2018-03-19 at 11.32.46

Click on the parent category of 2 NEXT WEEK and change it to 1 THIS WEEK and press UPDATE.

Screen Shot 2018-03-19 at 11.35.09

Now return to the cateogry editor.  Now the next date stamp, in this case 2018 Mar 24th-30th, needs to have its parent set to 2 NEXT WEEK:

Screen Shot 2018-03-19 at 11.36.32

Now the gaps left by each move will need to be filled, until the date stamps are all in the correct slots.

The screen shot below shows a correct set of date stamps in this week, next week, rest of this month, and next month. They should show the following date stamps:

1 THIS WEEK – the current date stamp for today.

2 NEXT WEEK – the date stamp for a week today.

3 REST OF THIS MONTH – the next 2 stamps

4 NEXT MONTH – the next 4 stamps

1 MONTH AFTER NEXT – the next 4 stamps

LONG TERM INVITATION (other) – the next 4 stamps

It is sensible to create one new future stamp to replace the one you deleted – if you forget, you will have to do it when the first event is posted for that future week. The image below shows the correct set of date stamps in place on 19th March 2018. Please note one-digit numbers are preceded by zero to help the dates sort in a correct manner. Month names sadly don’t work properly so Jun shows before May. Oh well!!!

Screen Shot 2018-03-19 at 11.57.31

 

A new look for the Weekly News

As part of the Guild Action Plan, the Communications Team is making the weekly e-news available to all members of the Guild. The idea is to provide:

  • A system which is simple to run
  • Just one email a week
  • The headline news
  • **The local news (included from  Feb 13th following feedback)

If you are a member of one of the Christchurch and Southampton District email lists, or of the brand new Guild News Email list, then you are receiving a new style of weekly news this week instead of the old version.

To see the new-style news click here

This is a trial run – please send feedback, positive or negative, to wpbells@gmail.com.

As usual, please send your news to wpbells@gmail.com. 

The deadline is noon on Wednesdays.

 

Towers without full circle ringing – consultation closed

(See bottom of article for outcome) The towers listed above currently have their own home page on this website but no news feed, and their presence in tower lists on this site  may be phased out unless a case is made for their inclusion.

Exceptions (will be kept in lists):

It was decided to retain all the listed towers except Michelmersh.

Not included in this consultation despite no current ringing:

Ropley

 

NOW DELETED:

Michelmersh

2017 WP GUILD REPORT – COMMUNICATIONS COMMITTEE REPORT

The website continues to develop, with most Districts having their own webmaster who post local news and photos on the site.

There is still plenty of scope for Towers to make more use of the site, especially for recruitment. People wanting to learn to ring do visit the site, and if they see that a local tower is training new people, then they DO get in touch, especially during periods when Bellringing is in the media generally. These are quite regular partly due to the tireless efforts of the Central Council Public Relations Officer.

Within the growing team, we are still doing regular online cross-training for each other to ensure that the website can operate well even when one or two people are on holiday or not available. Training notes are posted on the site to simplify this process ongoing, and all webmasters belong to a Facebook Group so that they can give and receive quick support.
Engagement with the site is largely driven by the members receiving a copy of the “weekly news” either by email or through Facebook. This is proving to be an effective way of reaching members with all the excellent events which are organised at Tower, District and Guild Level, in addition to the traditional use of posters in towers.

Whilst a significant number of people do use this facility, we are still a long way from our aim of sending a weekly news bulletin to all members. In the short term, we would like to encourage more members (especially new recruits) to join their local District mailing list or Facebook Group.

The focus of effort in the next year will be:

  • Continue to train new local webmasters
  • Encourage towers to recruit online as well as in their locality
  • Finish the ongoing work behind the scenes to standardise tower pages
  • Growth of the weekly news system

Rosalind Martin.

 

The Social Media aspect to the Guild is being well received with a slow trickle of interested people asking to join each month.

It endeavours to spread the good word from the website and continues to be a hub of interest in the ‘Twittersphere’

The focus of effort in the next year will be;

  • Grow the Facebook page by connecting to like minded pages.
  • Show interest in other related areas and bring it to the attention of W & P page and Group.
  • Continue to point back to our enviously regarded website as the ‘hub’ of the Guild.
  • Continue to harbour friendships with other Guilds and individuals and share knowledge to enable them in the Social Media arena.

Expenditure for the year amounted to £131.80. Monies for this come from the Central Fund

Deb Baker

How to find a recent post…


… even if you have only just posted it, or the categories are incorrect so it isn’t appearing where you expected:

  1. The 5 most recent posts are listed in the footer section of every page. They appear instantly rather than having the usual time lag.
  2. All posts (draft, scheduled and published) can be found in the editor window  https://wpbells.wordpress.com/wp-admin/edit.php
  3. Here is a list of the 100 most recent posts. This list does suffer from time lag.

How to use nested Sub-categories together with display-posts code

This code:

display-posts category=”0″

will pick up any posts which have the category of “0” checked, which is no posts at all on this site.

display-posts taxonomy=”category” tax_term=”0″

will pick up any posts which have any sub-category of “0” checked, which is almost everything on this site as “0” is parent/ancestor to most of the important categories.

This is not a bug, it is actually quite useful but you need to know the difference!!!

we use display-posts quite happily with up to 6 levels of nesting.

RM April 2017

How to Prepare the Weekly News (mostly archiving)

Please see also https://wpbells.org/2016/07/19/how-to-post-the-weekly-news/ which explains how to send out all the emails and FB posts. This page covers to weekly archive/check of new material that needs to be done beforehand. 

Aims of the Preparation tasks

  • Invitations to past events are archived to avoid clutter.
  • Generally, Headlines that have done a full week and been included in the weekly news before are either de-headlined and archived (if they are news). Future events usually remain as headlines until after the event.
  • The categories used on each live piece of news are correct, ie they are placing the news together with similar items (Guild stuff all together, District events and news all together, Tower events/news together, etc etc).
  • Non-headline news is archived once it has lost its shine – this is after the full week’s cycle in most cases, but critical stuff like long term cancellations of ringing are worth leaving for longer. If in doubt, leave as news.
  • The “HEADLINES” category should be removed from all archived material. This is because some other websites use this as an RSS feed so it should be kept clean and tidy for them. Therefore it is not essential to do this every week, but desirable.
  • Every headline has an image (to support good layout)

Archiving out-of-date invitations mid-week

This can be done every evening if you want to – just check posts that are marked  1 THIS WEEK by clicking here, tick any that have already happened, click Buk Actions, Edit, and tick ARCHIVE, then click UPDATE.

Weekly – moving the weeks up.

This is the core management activity of the invitation system and needs to be done on Friday afternoon before the weekly news goes out.

  1. Look at this week’s invitations. If any is for the Friday evening itself, un-tick the date category (eg 2017 April 22nd-28th) and tick 0 THIS FRIDAY instead. This prevents today’s events from disappearing when you move the whole week into the archive.
  2. Now move the date category (eg 2017 April 22nd-28th) into the Archive, by clicking edit category and changing the parent.
  3. Now move the next date category (eg 2017 April 29th-May 05th) from 2 NEXT WEEK to 1 THIS WEEK by changing its parent.
  4. Pick up the correct week for 2 NEXT WEEK either from 3 REST OF THIS MONTH or from 2 NEXT MONTH.
  5. If it’s a month end then 1 MONTH AFTER NEXT dates will need to be relocated into 0 NEXT MONTH and then 1 MONTH AFTER NEXT dates refilled from the LONG TERM INVITATION group.
  6. A video of the whole month end process will be HERE once I have made it at a month end!!

Archiving non-invitation news

News items are archived by ticking the “archive” category. The non-archived top slot news items are all listed here. Top slot stuff should either be archived after a week (if just news) or downgraded to a headline if it is an invitation.

HEADLINE NEWS – once out of date, remove HEADLINES and tick ARCHIVE

NON – HEADLINE NEWS – once out of date, tick ARCHIVE

 

Checking images on headlines

Visit the front page and check that each headline has its own image. If not then add something relevant.

Wait an Hour or so

Before you start sending out the weekly news sheets. It can take this long for altered categories to be noticed across the website. Often it is faster but better safe than sorry.

What you won’t catch

Are items which have too few categories to make it onto the news pages. (They would be missing any of the news/invitation set of categories). This is achieved by giving support to new webmasters and also by them checking that their news is showing properly an hour after they create it.

Guid Database and Communications System Progress Report for the Guild Exec

Status draft for Graham Hounslow to review

Exploratory work has been carried out towards the objective of a new Guild Membership database and communications system.  This has included:

Gathering minutes of previous discussions together

Please see the document on this site:

https://wpbells.org/2016/09/22/background-for-guild-database-project-extracts-from-existing-guild-documents/

Assessing packages to see if there is an off the shelf solution we could buy.

There are various packages on the market but the price puts them well outside the reach of a single Guild. Examples are detailed in an internal website document for further reference if needed:

https://wpbells.org/2016/09/22/possible-solutions/

 

Sussex Guild has a membership database but attempts to contact them to ask for their assistance have been unsuccessful.

Appraisal of Data Management Issues

Data Protection has been highlighted by members as a concern, but it is believed to be reasonable for the Guild to send emails to people who pay subscriptions, with news and events. However, collecting these emails (currently only held by Tower Secretaries) would be a major task and keeping them up to date is also a significant effort.

Whilst the current system contains a lot of duplicated effort and data duplication, the effort is at least spread between a number of people in Secretarial roles (Guild Secretary, District Secretaries and Tower Secretaries), plus a set of emails held within the website and a set in the Guild Report, and the outcome is that people generally receive emails from a known source (a local secretary) which is likely to increase engagement.

Winchester District has their own paper-based database of all members, as well.

Analysis of Information Flow

This has evolved over time and includes:

  • Top down cascade of emails from Guild Secretary to District Secretaries to Tower Secretaries then on (by email, word of mouth, and/or posters) to membership. This works well for many members. Problems are sometimes experienced when individuals are ill, or otherwise unable to forward information. Tower Secretaries know that emails from this system are for action not just to read, which is helpful.
  • Tower/Cluster email/social media usage; this could be an email group (Yahoo, Google, etc), Whatsapp, or Facebook. Often it is just emails with multiple copies sent by the tower secretary.
  • Open District email groups for members (known in A&P, and C&S; Winchester District use Win-Port)
  • News and events which are posted into any of these systems known to the website team are copied onto the website and made publicly available. Any member seeking information should (in theory!) find it, but some towers (and some districts) are not making especially good use of this service.
  • The website team sends out weekly news summaries to all the known systems, tailored to the geographical area concerned.

Gathering together requirements from members and stakeholders

This was done at the District Officers’ Forum and forms the last section of the writeup:

https://wpbells.org/2016/10/04/final-version-the-wp-district-officers-forum-24-september-2016-a-worms-eye-view-by-bruce-purvis/

 

Exploring Cheap/Free Systems which are small increments away from current practice

Initial work with Mailchimp has not been especially promising due to lack of technical expertise on the part of the experimentor! (RM).

C&S set up an open Google (email) group for members 3 years ago and the keen members have subscribed. Attempts to increase engagement have not been successful.

What works well is a tower-based system that people can just be added to by the local coordinator –  only relevant news is posted by the local members; downside is that District and Guild news may well be missing so it can result in insularity.

Two local systems are completely integrated with the Guild website – in one example there is strong engagement in the District and Guild; in the other case, much less. An information system on its own does not create participation. What is required is good information and a local belief that such events are worth attending, as well as friends to attend with to get over initial shyness. However one known strength of this setup is that sporadic attenders (often working age ringers) find it extremely useful to be in the loop even in periods when they cannot go ringing.

Any local bands/clusters which want to have a weekly news added to their system are most welcome – the setup effort of a bespoke news page for them is minimal, and the weekly copying and pasting effort is simple and quick. However the website team currently does 14 of these so is seeking to devolve the weekly task not take on more!!!)

It would be easy to set up a single email group for all members to receive just the weekly news, if they wish, and no other posts. (as opposed to Win-Port which can carry a lot of traffic). 

Next Steps for the Guild Database

Rosalind Martin has been working on this project to date, however lacks the IT skills to take it further. Graham Hounslow has offered to take over.

How To Set Up a Cluster of Towers on the website

A Cluster is a group of towers that work closely together, and who would like to have a shared news stream on the website. If you want to set one up you will need to:

    1. Create a new CATEGORY with the cluster’s name as its name, and make all the affected towers into SUB-CATEGORIES of the new cluster category (this is important for merging the news streams).
    2. Create a new POST with the cluster’s name as its name. An example is Candover Valley Ringers. This gives the cluster it’s own URL – in this case, it would be https://wpbells.org/candover-valley-ringers/. Use the categories CLUSTER INFORMATION and the relevant cluster and tower names. Most clusters sit wholly inside one District so use the District’s category as well. This puts the correct menu on the left hand side, and adds the District news on the right. A nice feature image helps. Has the band already got a logo?
    3. Create a new WIDGET by copying the code from another cluster, and change the name of the cluster throughtout, and the ids of the tower pages.

That is the absolute minimum for a new cluster! Good luck! You might also want to:

  1. Create a “learn to ring” post for the cluster (if you make it cluster information, it will be displayed at the top of the widget), as well as on each of the towers’ home pages)
  2. Move all the towers to the new tower page layout.
  3. Have an overall cluster correspondent, displayed on the home page. Edit the person’s contact page, adding “cluster correspondent” and the relevant cluster name to the categories for that person.

How to find a Tower in a New Area

Whether you are on holiday, moving house or moving to University, you may be hunting for a band of ringers to join for Sunday or Practice Nights. Here’s a five minute guide to how to do it:

Search for a tower by Postcode…

Dove Online (the database of towers which covers the whole world) has a Postcode Search on this page: http://dove.cccbr.org.uk/postcode.php You can look in 5 mile radius or further afield.

… Or Search for a tower by town/village name

If you don’t have a postcode then start on the home page of Dove http://dove.cccbr.org.uk/dove.php

Now Find out more about the likely towers

By one of those routes, you should now have a list of towers with very basic information (Practice Night, Number of Bells, Tenor Weight). Clicking on a tower’s name will give you the full page of information – check the “additional information” in case the bells are out of action for any reason.

Map of the Isle of Wight taken from Dove. Click for interactive
Click to enlarge map

The Google Map option can be very helpful – you will see not just a map of the tower, but also all the nearby towers. Click a tower’s icon on the Dove map if you want Google to give you Directions…

Jump to the local website

Where the local ringers have a local website (it could be a Guild, District or Tower site), Dove may list a URL for it – fingers crossed this should work, and you will hope to find more about the band including the all important Contact Information…

Get in Touch

If your visit to the tower is going to entail planning and travel, then it will be disappointing if you find that there is no practice or service ringing this week… and not all towers keep their web page(s) spotlessly up to date. So you are advised to ring/email beforehand just to check.

If there is no URL given on the Dove page…

Then some more detective work can be helpful:

  • TCCCBR NEW LOGO 2016ry the “Affiliation” link on the Dove page. This will send you to the CCCBR directory of Guild Websites and you should be able to find at least some local information there.
  • If you cannot find any contact information for the tower itself (and Guild websites do vary on this) District or Guild officers are usually more than happy to give you the benefit of their local knowledge.
  • Googling a church can be fruitful – the church’s own website often has contact information for the ringers.
  • Ifacebook logo smallf all else fails, ask your local ringing friends (you would be surprised how well travelled some of your local friends may be!) either on Facebook or in person.

And if you don’t like computers…

..dovecoverimage you probably would like to own a copy of Dove’s Guide in its original book form. This is currently £15.

 

 

 

Possible Solutions

Webcollect

  • Recommended by Parkstone Yacht Club which has 3000members
  • Specialises in clubs

Stratum Black APT Solutions

“Big Data relationship principle – use member data for personalised, meaningful communication and membership experience.”

Spoke to Lisa Turner very helpful but expensive £50000

Memnet

Spoke to James, signed up for free level of membership. £75 pa gives access to network and more information.

Participants’ Database for WordPress

Recommended by Doug Davis from experience in KCACR)

 

Background for Guild Database Project – Extracts from existing Guild Documents

Key projects for 2015-18

  1. Communications – establish a Guild database of members and new Guild website
  2. Education – support educational initiatives, especially those improving the quality of ringing teaching in the Guild area
  3. Belfry Stewardship – reform and review the work of the Belfry Stewardship Committee
  4. *Recruitment and Retention – (added June 2016)” Guild Action Plan Current Version Sept 2016

“The database was approved in principal by the Exec and by members at the 2015 AGM, as part of the Guild Action Plan, so members of the project team are free to start work and report back to the Exec and Members as they go.

It was strongly felt among those present at the meeting that we are currently planning almost blind, guessing what the ages, skills and aspirations of the membership are, and that it would be advantageous to have an accurate view of the members.

What worked very well in C&S was to ask all members for their contact details (name, email, FB etc) but then to separately ask for information for planning purposes, a census if you will, such as age, skills level, training needs, and other things, which was processed anonymously and a report was used to overhaul the District’s program of events.

The “database team” is flexible and (because of time available, and technical knowledge) will be led by Rosalind Martin. Graham Hounslow (who can contribute technical understanding) has also expressed a desire to help.

Discussion about the email system led to agreement that we should use email to send out weekly news to all members in geographical zones starting with districts to keep things simple. (C&S and A&P are already up and running but only to their email groups, not to all members of course). All the District News pages are already prepared for this so it can be quickly implemented if webmasters are added to the relevant email groups.

The first stage will:

Identify key stakeholders who could benefit from using a database of members, eg the Treasurer, Guild and District Secretaries, Organisers of special events, etc, and report back with a list of future benefits to the Guild of having a database.
Identify possible problem areas (Data Protection, Data Management and changing roles of District and Tower Secretaries, are already on the list) and address those properly.
Then the second stage (of identifying suitable technology, and implementation) can be planned and shared with the exec and membership.

The key perceived benefit of the new system is that news and information will be delivered directly to each member rather than (as at present) going through several layers of the organisation where news may be lost at each interface. The current system is complex and there are is a patchwork of different email systems in place, only some of which have any relationship with the website at all.

The website has already given grass roots members the facility of being able to look up news and information online; the database takes it one step further, a regular delivery of relevant news by email…….

…..The communications team will need strong support from the Principal Officers to design and implement the database, so their active involvement and engagement is needed……

…..

Consideration will be given to the membership details being transferred directly from the database to the Guild report. This was noted and will be included into the database planning process. It also should be noted by the Guild Report Working Party…” Minutes of the Communications Committee Meeting August 2016

“I would like to see a Guild database of contact emails so each member can receive their District and Guild information directly, with options to avoid unwanted emails.”  Mike Winterbourne on election as Guild Master

“The WP Guild site holds contact information for each tower and for each committee member. This is a vital function and is part of the new site. Design ongoing, and will eventually link with the planned membership database.” Purpose and Objectives of wpbells.org Oct 2015

“The Guild has no central record of members at present. All records are held by District Treasurers.

At the ‘Future of Ringing’ conference, held earlier this year in Winchester a speaker from Sussex reported on their experiences when setting up their database. There are people available and willing to advise the W&P working party which is currently researching what might be put in place. The working party is to report back at the next Guild Executive meeting in March.” Andover District ADM Jan 2015

“Proposal regarding Guild Database and website

The Master proposed and the Vice-Master seconded that a Database of Guild Members be set-up and maintained to enable improved communications to all members, and a new Guild website be developed and implemented.

Andrew Johnson asked what data would be held, how it would be protected and what would happen if the data were released. Simon King, who had been involved with the implementation of the Sussex County Association database, referred to the supporting paper and said security would be put in place to ensure compliance with the Data Protection Act.
John Davey wanted answers before agreeing to go forward.
The Master said we need agreement in principle so that the details could be worked out. Peter Niblett said it was giving authority to the officers and Executive Committee to go forward without delaying another year.
Elizabeth Davey asked about the time frame and the Master said as soon as possible.
Steve Castle said the implication was that current communication paths were not always working and the Master agreed.
The motion was passed against one vote.”  Minutes of 2015 AGM

“A further paper on the Proposed Database of Guild Members had been distributed. It was agreed that a proposition, including projected setup and running costs, would be put to the AGM. The Hon. Gen. Treasurer asked that the information be distributed to the towers in good time.” March 2015 Exec Meeting

“The Master read from a paper on a Proposed Database of Guild Members that had been distributed to District Secretaries. Guild Officers are continuing to research the setting up of a database to enable enhanced communications to all members. They would ensure that the Guild would adhere to any legal requirements and expect to hold very limited information. The current record of members is held by District Treasurers. It is recognised that there may well be considerable effort needed initially, for example in setting up records, but they are satisfied and convinced that there will be much benefit in being able to have a central database of the names and contact details of members. It is a way of engaging with members directly, as appropriate. They’d work to ensure that members were not overloaded with material. They are working towards reporting back fully at the March 2015 Executive Committee Meeting with a view to proposing a way forward so that positive decisions can be made at the July 2015 A.G.M.The Master asked that any comments should be submitted to the Hon. Gen. Secretary.”  November 2014 Exec Meeting

 

 

 

 

Problem with “display-posts” code on the wpbells.org website

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Problem first spotted 8th Sept 2016 after months of perfect operation…

category “archive” is used when posts are no longer current on the site, and all the “display-posts” statements include something like:

tax_2_operator=”category” tax_2_term=”archive” tax_2_operator=”NOT IN”

These statements are now being ignored so archived material is being displayed again. This only applies on posts and pages – all the widgets are still working properly.

Not yet referred to wordpress.

RM 9/9/2016

 

FIXED AUGUST 2017 – the issue was being caused by a single rogue “curly speech mark” in the code which was being generated in Word. Solution is to switch off curly speech marks in Word and remove them from the affected pages.

 

Your Tower Page is changing…. Feedback on the designs is urgently sought!

The Communications Team has been working on a complete re-design of the tower pages on the website. The purpose is:

  • To have a single layout which copes with a huge variety of towers
  • To set up a simple way of towers having more than one page for a proper “website” within the Guild Website.
  • To give clear and helpful information to visiting ringers
  • To give clear and attractive information to potential recruits.
  • To be a useful source of information for members of the tower.

Having mocked up some ideas and discussed them within the team, we polled ringers nationally (using Facebook and Email groups), to see what they wanted to find when they visit a tower’s home page. Things that scored high on that survey, were put towards the top of the new tower pages; things that are nice to have, lower down.

One surprise was the popularity of “parking and access information” which we do not currently provide as a matter of course – there is a slot for this on every new tower page, please write some notes for your tower! 

There are now a handful of tower pages which use the design:

Before we go too much further (the actual upgrade will take some weeks because each tower needs to be separately upgraded), we would REALLY value your feedback. We would rather get this right, first time! Contact your local webmaster, comment in the Guild Facebook Group,  or email wpbells@gmail.com

Are you Recruiting? Have you put that on this website yet?

If you are recruiting, the website team can create a “learn to ring at” page for your band, which will be displayed in a prominent position:

  • Beside the Guild’s “Learn to Ring” Page
  • On your Tower’s own home page
  • Beside any news item which concerns learning to ring.

Your learn to ring page can (and should) be updated regularly. Please fill in the form below or if you prefer to create a news item with embedded photos in Word or another word processor, go ahead and email the file to wpbells@gmail.com

 

How to add to a tower’s “website”

A tower has a home page for basic information (bells, contact, ringing times, postcode and church website).

It also has a widget either of its own or shared with others in a cluster.

A cluster would have one post for CLUSTER INFORMATION with a nice feature image which will be used as the home page on the widget. 

The cluster needs a category of its own (eg Bournemouth) and all the member towers need to be made subcategories of the cluster. Thus a tower cannot be a member of 2 different clusters. A member may be outside the guild – see Rochringers widget for how to program this. Out of courtesy to the other guild, such towers do not have a home page on our site but they have a news category. See Crondall. 

The band is free to add up to ten extra pages of information, all should carry the tower’s own category and the correct district category plus TOWER and TOWER INFORMATION. 

  • The ringing times post should be categorised TOWER BELL RINGING TIMES. If there is an embedded Google calendar then also tick CALENDAR PAGE. This will be embedded into the home page and the widget. You can control the layout of an extract see Christchurch Priory Ringing times for an example.
  • It is sensible to have a learn to ring at.. page which will be displayed in the tower page, the widget and the Guilds learn to ring area which is aimed at potential recruits. Category LEARN TO RING.
  • Visiting ringers like to have parking and disabled access information. Think about what makes access challening – is the entrance hard to find – is the obvious car park closed on Sundays etc etc – These can be put together or on 2 separate pages and the 2 categories and PARKING and ACCESS.  
  • Many bells have an interesting history – category HISTORY.
  • Other pages can be added as desired.

    A new post may be intended to be news to start with them become information- in which case tick both sets of categories and then drop off the NEWS category after a week. 

    Old tower information posts can be archived not deleted.

    Proposed Design for Tower Widgets

    Status:

    For discussion, amendment and agreement within the communications team.

    Overview

    Each Tower (or where preferred, cluster) has a “widget” that lives in the right hand column of the website (The WordPress “Content Sidebar”. It will be visible when a user is on the tower’s home page, or on any post that has the tower’s category.

    Initial Design

    When the website was first developed, the widget was an RSS feed which displayed all posts with the tower’s category. There was no archiving and no distinction between news items and non-news items (such as contact details or bell ringing times).

    Intention of the new design

    • Archived news is no longer mixed in with current news as per the original design. It is clearly laid out to separate the two.
    • Towers can have a home page AND as many extra pages (Actually Tower Information Posts) as they need.
    • Ringing Times for a tower are held in a separate post which can be embedded anywhere as desired without being duplicated.
    • Extra Pages for a tower can be added without needing any extra technical knowledge over and above that needed for writing news posts.
    • Menu of extra pages visible with every extra page, without need for programming.
    • The order that they are displayed in, is reasonably easy to control without advanced knowledge.
    • The layout works for towers with multiple pages and lots of news; also for ones with less content, so they can all be created now and the extra pages developed gradually with the bands. Nothing is hard coded.
    • All current news is displayed and the 4 latest posts from the archive, allowing visitors to determine “how active is this band” and “what do they tend to ring” (These were suggested in the survey August 2016)
    • The tower’s home page(s) can be kept for information only, no news.
    • No need to add hot links to towers when posting because using the tower’s category will bring the widget into view and provide the home page link.
    • The single image on the widget draws the user’s eye to the home page first.
    • A cluster may have a home page and this would be displayed at the top of the widget with the featured image. (example bournemouth). The tower categories need to be sub-categories of the cluster category, in order to ensure the news feed works properly.
    • The design preserves the simple Tower URLs.

    The Widget Will Contain:

    1. All current (ie non-archived) news. For most bands this is maximum one item and often blank.
    2. Link to the home page in bold type with thumbnail image
    3. List of extra “pages” (Tower Information Posts) ordered by latest modification date.
    4. Up to 4 pieces of archived news with date stamps (To give users an insight into the band’s communications)

    Examples: (displayed with this post)

    • Christchurch Priory (9 pages)
    • Bournemouth (3 tower cluster)
    • Tangley (one page one tower)

    Your Comments: Are  in the Team Facebook Group

    How to Post News of a long term item about a Tower.

     

    When you want something to display on a Tower’s page for several months or more, it would be TOWER INFORMATION. This item clearly affects BELL RINGING TIMES because there are now none, and TANGLEY and  ANDOVER DISTRICT.

    In order to bring this to the notice of other members of the District, it is also NEWS, CANCELLATION, but only until you reckon they will have seen it (about a fortnight) at which point those 2 categories will be removed and it will only appear on the tower’s own Widget until it is archived.

    ** Not all towers have this type of clever widget yet – if in doubt please check or the news may get lost unless one is made. By the end of 2016, all towers should be upgraded to cope with this.

    How To Post News about Peals and Quarters

    The Headline:

    Should contain the reason that this particular performance is news.

    The Categories:

    • News
    • The specific tower and District where the performance was rung;
    • One of Tower/District/Guild (depending who organised it, usually Tower)
    • The organising Tower (if you didn’t ring it at home)
    • Performance (This links it to the page where are peals and quarters are displayed)
    • Headline (If it is one. Think about whether you want everyone to see it, or just members of a particular District)
    • Bellboard (if you want to copy information out of bellboard or link to it)

    You might want others such as WW1, Young Ringers, Surprise Minor, etc etc…the more you use, the more widely across the website the news will be displayed.

    The Tags:

    Please use the appropriate tag(s) for the method(s) rung. As you start writing the tag, suggestions will pop up – if it’s a new method to the website then you will have to type in the whole name. Please be specific – Cambridge Surprise Major not just Cambridge.

    The feature Image:

    A picture of the band or of the person achieving a particular milestone, or one of the pictures from the media library of the church where it was rung.

    The Post Contents:

    The introduction – should explain what the news value of the performance is, maybe give some background.

    We have permission to copy information and images from Bellboard. Be careful with the layout though because the rope numbers tend to run into the names. Copying from the pdf version of the page can make this easier. It is worth copying this across because it helps to build an archive on our site of what people are up to.

     

    What information do you want to find on a Tower’s website? DO THE SURVEY

    The communications team are busy re-designing the generic tower pages for this Website, and it would be really helpful to have some feedback from ringers who might one day plan to visit some of the towers.

    When you arrive  onto a tower’s own website or webpage, what information do you hope/expect to find there? I don’t want to miss anything or conversely load down the landing page with too much. Please tick all you like to see, and if you think there is something missing, use the reply box at the bottom of the poll.

    Minutes of the Communications Committee meeting 2nd August 2016

    Status: Agreed 4th Aug 2016

    Present:

    Mike Winterbourne (Master), Deb Baker (Committee convener) Pete Jordan (Vice Master) Viv Nobbs (Immediate Past Master and PRO) Heather Frazer   (Basingstoke District) Ros Brandwood (Guild Trasurer) Rosalind Martin (Webmaster) Graham Hounslow and Andrew Glover (District webmasters)

    Notes on the Minutes:

    The meeting ran for 2:45 hours and there was not time to discuss every topic in complete depth. Extra information not shared at the meeting which is relevant to headings, has been added to these minutes in Italics.

    Recap for new officers on what the Communications team are doing now and where they would like it to go in the future using communications to bind the Guild together.

    The vision for the website was to provide a “website” for every tower and District whether or not they are lucky enough to have a webmaster of their own. Historically some towers and Districts have had websites but are vulnerable to the webmaster moving away or giving up the role.

    This has entailed a complex structure of a news stream for each tower, each committee at District and Guild level, and for special interests such as Surprise Royal Ringing.

    There are already 1800 pages on the site, (some current, many in the archive). News is being posted by a growing team of people and technical developments are done by Rosalind Martin and Graham Hounslow. The team’s structure is flat and support, discussion and decision making largely takes place in the closed Facebook Group “WP Communications Squad“. Currently the Master sits in that group as a mostly silent observer.

    One Saturday  training course “How to be a website editor” has taken place and 5 more people are on the wating list for a second course.

    Areas of responsibility are flexible (in case of holidays etc) but currently different people monitor different social media and gather news (with appropriate permission) from them. As needed, instructions on how to post different types of news are being added to the website and shared with the team.

    • Lisa Ashforth posts all Portsmouth District News including from the Portsmouth Facebook Group
    • Graham covers C&S District
    • John Stock posts much of the Isle of Wight News, some bits picked up by Rosalind
    • Andrew Glover currently posts all the Winchester District News; Bruce Purvis is planning to take on posting his own Secretarial communications.
    • Rosalind covers CCCBR news, other Districts (ie Andover, A&P, Channel Islands), Guild-level news (eg Mid Monthly Meetings and Surprise Royal, AGMs etc)
    • Rosalind currently manages most updates to the Contacts System and the Tower Pages because these are being upgraded on a rolling program so that all towers have to opportunity to have mutli-page “websites” and properly archived news. 

    The team’s short term plans are to upgrade all the tower pages and news streams (as above) and continue to recruit and train news makers especially in Districts where there are none. Despite the business of the site, there are still many towers that have shared no news yet. There is much scope for development.

    Guild Database

    The database was approved in principal by the Exec and by members at the 2015 AGM, as part of the Guild Action Plan, so members of the project team are free to start work and report back to the Exec and Members as they go.

    It was strongly felt among those present at the meeting that we are currently planning almost blind, guessing what the ages, skills and aspirations of the membership are, and that it would be advantageous to have an accurate view of the members.

    What worked very well in C&S was to ask all members for their contact details (name, email, FB etc) but then to separately ask for information for planning purposes, a census if you will, such as age, skills level, training needs, and other things, which was processed anonymously and a report was used to overhaul the District’s program of events.

    The “database team” is flexible and (because of time available, and technical knowledge) will be led by Rosalind Martin. Graham Hounslow (who can contribute technical understanding) has also expressed a desire to help.

    Discussion about the email system led to agreement that we should use email to send out weekly news to all members in geographical zones starting with districts to keep things simple. (C&S and A&P are already up and running but only to their email groups, not to all members of course). All the District News pages are already prepared for this so it can be quickly implemented if webmasters are added to the relevant email groups.

    The first stage will:

    1. Identify key stakeholders who could benefit from using a database of members, eg the Treasurer, Guild and District Secretaries, Organisers of special events, etc, and report back with a list of future benefits to the Guild of having a database.
    2. Identify possible problem areas (Data Protection, Data Management and changing roles of District and Tower Secretaries,  are already on the list) and address those properly.

    Then the second stage (of identifying suitable technology, and implementation) can be planned and shared with the exec and membership.

    The key perceived benefit of the new system is that news and information will be delivered directly to each member rather than (as at present) going through several layers of the organisation where news may be lost at each interface. The current system is complex and there are is a patchwork of different email systems in place, only some of which have any relationship with the website at all.

    The website has already given grass roots members the facility of being able to look up news and information online; the database takes it one step further, a regular delivery of relevant news by email.

    How Principal Officers might drive /work with the Communications team.

    • As noted above, the Master is already sitting in on team discussions on Facebook.
    • A plea was made to any officers not already on the Facebook Communications Group to join us because there is a huge increase in productivity within discussions on Facebook over Email. Debates can be quickly read and comments appear properly organised, in chronological order by topic. Training and support will be provided in (a) how to get started with Facebook and (b) How to tune the notifications so that you are not sent unwanted information.
    • The communications team will need strong support from the Principal Officers  to design and implement the database, so their active involvement and engagement is needed.
    • At forums where District and Tower officers are talking to Principal Officers, a simple message of “Use the website, this is the benefit, and this is how to do it” needs to be delivered. This started well in the winter ADMs. Potential recruits and visitors to our open ringing, will use the website to size up a tower, and an accurate, informative and positive set of pages and news items will support a band. We have had a model of website-based communications in C&S for some years now and a good sense of belonging to the district, and good use of District events, has been the consistent outcome.
    • If reservations or compliments about the website are received by anyone it is best if they are passed on to the communications team so that they can be taken into account. 
    • If anyone notices an error or similar on the site, they are encouraged to use the “comment” box at the bottom of the screen to let the team know.
    • Since all officers are also band members they can model sending in news items.

    Review the Communications section of the Action Plan.

    This item refers to page six of the action plan.

    “Districts will be encouraged to link their websites to the central site and, for those districts which do not have websites, there will be a chance to develop a site within the new website”

    1. C&S and Winchester District web presence now wholly inside wpbells.org, with Southampton City Ringers website fully dovetailed in (see point 6 below)
    2. Isle of Wight (Steve Noyes’ website) correctly cross-linked – this carries details of all bells and of local pubs. Information which could be transferred to wpbells.org if desired but after discussion with RM, Steve decided to leave the website as it is. It is up to date. No Action needed
    3. Portsmouth (Andrew Glover) website is drifting out of date and Andrew not responding to messages/emails. However Lisa Ashforth (District Secretary) is posting regular news onto wpbells.org so this is more a loose end than a problem. Action: Mike W to talk to the Portsmouth Team.
    4. Channel Islands (Duncan Loweth??) No formal contact has been made and the District is not sending any news or event information in to the wpbells team. Action: Mike W to talk to the CI Team.
    5. Andover and A&P District Secretaries are sending news to the wpbells email address and it is posted by the duty webmaster. Few towers are sending any news in or posting it on existing networks with the exception of Eccinswell. Mike noted that he is an Andover ringer and there is a lively program of Quarter Peals which would be interesting news reports which the team were unaware of. Action: Please can Mike tip off the team!
    6. It was noted that it is perfectly possible to dovetail wpbells.org with another website (especially ones with RSS-based newsfeeds such as WordPress)- newsfeeds can be shared, and with care and a local webmaster, it gives towers the choice to have a completely bespoke website which is also linked live to the guild’s news streams. For example see the dovetail between sotonbells.wordpress.com and https://wpbells.org/sotonbells/ – this close coupling was achieved quickly, simply and with benefit to both sites.

    Newsletters will be sent out electronically.

    An 8-page Guild newsletter was created just after Firsts Fortnight by Viv and Rosalind and sent out on all the usual channels. Very few copies seem to have been printed out and spotted in towers so we agreed to stick to single page newsletters like the very successful “first fortnight is coming” one that was produced in January.

    There are fewer District Newsletters these days but they are welcome on the website.

    For members who do not wish to use email, some information will be posted to them. It is hoped this will be a small  number, to keep costs down.

    This was noted. At this time, apart from receiving an annual Guild Report, it is unclear what members might wish to receive by post. Action: ??

    Consideration will be given to the membership details being transferred directly from the database to the Guild report.

    This was noted and will be included into the database planning process. It also should be noted by the Guild Report Working Party

    Have Communications Team been recompensed financially and are they happy submitting a budget in November 2016.

    • It was agreed that it would help if the Treasurer set a mileage rate.
    • The group does not need an excessive number of meetings – the next one probably needs to be before the March Exec to agree Database Project Plans
    • Most communication is online, between meetings, in the FB group.
    • Ros Brandwood noted that the Guild Rules need slight amendment to allow expenses to be claimed to meetings other than the regular Exec meetings.
    • Rosalind M noted that some chairmen hand out expense claim forms at the end of every meeting to remove a sense of “oh, I shouldn’t claim”.
    • Viv noted that many individuals claim, then subsequently donate the amount back.
    • It was agreed that we planned to claim mileage. Deb Baker to follow up and build into our budget.

    WW1 Focus Group.

    Viv reported excellent progress so far with Rachel forging ahead with her research and finding there is lots of material. Viv to aim for a Heritage Lottery Fund Application for nicely bound volumes, at an appropriate time. This will need Exec approval, probably in November.   (Can be up to 100% for a project).

    Scope for all ringing to be included not just peals and quarters.

    “Slides” and how they can be shared or used effectively.

    3 slide shows – the Wickham Experience, the RWNYC championships, and Elva’s CC slides on leadership, are available for the Guild to use. Action: Rosalind to post onto website.

     Website – details from Guild meetings owned and held by Tony Smith. PLUS item Archiving of Guild Minutes.

    It was noted that previous email discussions about the issue of the holding and format of Minutes and other Exec and AGM documents have not yet led to an agreement which is acceptable to all parties. The issues of ownership and format, and the possible uses of the material, were discussed in sufficient depth for those present to understand what is involved. Action: Viv and Mike to follow this up.

    Website multi-pages.

    The aim is to upgrade the design of the website so that every tower and District can have a multipage “website” of semi-permenant pages, within the website, and easily add to, and amend, that. This is in addition to the ongoing “news” items which are more temporary. For examples see:

    Action: Rosalind and Graham are in the process of agreeing a design for the generic tower “website” and Rosalind intends to complete the redesigns by end 2016. Once complete, it will be simple for any webmaster to add/remove/amend pages for a tower.

     

    Recruitment

    This is an ongoing concern for many of our towers. Increasingly people judge and organisation by its website, so it pays to be on the ball!

    There are three simple steps that the web team can support a band with:

    1. Have a “learn to ring at…. ” page which appears both on the tower’s own “website”, and also on the Guild’s “Learn to Ring” page https://wpbells.org/learn-to-ring/. This gives the right message to would-be ringers who arrive on the website seeking training.
    2. Put the Tower’s web address on every poster and communication that the band generates. These have been made as short and simple as possible  from www.wpbells.org/abbotts-ann/ to www.wpbells.org/Yateley
    3. Arrange for mutual links with the church’s own website and make sure the ringing information on the church website is fresh.

    Support for internal communications IE social media and email

    There are many busy working groups, committees and ad-hoc groupings of people discussing matters online. This can create a sense of overload as endless emails arrive. As a general principal, add hoc groupings are best managed though facebook messages, and more stable groups well served by Facebook Groups  Action: Any officer or member feeling overloaded please contact Rosalind or Deb  – demand for this service is not outstripping supply yet!

    Using ‘catagories’ in website posts and continuing training.

    These are the technical method we are using to manage the complexity of the site. There are aleady 282 categories which is unusually high as WordPress websites go. The team agreed that the complexity is both necessary and manageable, so no simplication will be planned. Action: continue the “how to” posts on the website to maintain all webmasters’ levels of training as new categories are added.

    Any Other Business

    • Ros Brandwood noted that Ecchinswell page has some very out of date news in it. This is caused by its “old style” news feed which did not acknowledge archiving. Action RM Now Upgraded and fixed. RM also upgrading all tower news feeds ongoing.
    • Discussion about success of Bradfield and Hereford courses (double demand for every place) and potential for another residential course. Helpers love it. Bradfield have made a conscious effort to have 50 50 gender split among Helpers.
    • Striking Competition discussion – idea of a Knockout at a practice night between 2 towers.  Action: Deb to mull over this and liase with Mike and with Greg Jordan.
    • As of 5th August the website has received 89,398 hits.

    How To Post the Weekly News

    Objective:

    To offer to each member of the Guild a tailored version of the current news and events, which starts with their most local information.

    Time Needed:

    About 10 minutes once you have got used to it. Maybe 30 the first time? Usually this is posted around 5pm on a Friday but can be any time from noon Wednesday to noon Thursday.

    Before You Can Share News:

    You need to be a member of the target network, and logged in to it.

    Method:

    1. Facebook Groups: copy the URL of the weekly news page https://wpbells.org/the-weekly-news/ and paste into each group.
    2. Yahoo Email Groups: Visit the Yahoo-compatible news page https://wpbells.org/the-weekly-news-yahoo-version/ and copy the contents. Make sure you are logged into yahoo as wpbells@gmail.com and visit the home page for the Guild’s yahoo groups https://groups.yahoo.com/neo/groups/all/list. Paste the news into each group in turn, adding an appropriate subject line. This is easy from a computer, harder from a phone where you will need to log in to gmail on your browser and switch to desktop mode.
    3. Google Goups:  Visit the main news page https://wpbells.org/2018/01/01/the-weekly-news/ and copy the contents. Go to the google groups home page   https://groups.google.com/forum/#!myforums. Make sure you are logged in as wpbells@gmail.com. Open the link to each **STARRED** group in a new tab (this will open a box for a new topic) and paste the news into the “new topic” box. Add an appropriate subject eg “Weekly News Friday 15th March”.

    How to control the “excerpt” of a post which is used by Display_Posts

    Sometimes you don’t want an excerpt to just be the first few words of a post , minus any formatting. A hand-written excerpt can contain html terms such as hot links. Here is an example:

    [display-posts id=”235260″ include_excerpt=”true” ]

    Gives this excerpt:

    “post editor”

    Note on Excerpts of posts They are edited by clicking “more options” on the left of the screen, and using the EXCERPT box

     

    “admin editor” (black screen)

    Edit using the box under the “Writing Helper”.

    There is more on excerpts here