Category Archives: Guild Committee

THE GUILD RULES (Effective 15 June 2019)

For previous versions of the Guild Rules click here.

  1. TITLE

    The Society shall be called ‘The Winchester and Portsmouth Diocesan Guild of Church Bell Ringers’ (hereinafter called ‘The Guild’).

    OBJECT

    To unite the Church Bell Ringers in the Diocese of Winchester and Portsmouth for mutual support consistent with:

    1. promoting in co-operation with incumbents an appreciation and observation of the tower as part of God’s House.
    2. the recognition of the position of ringers as church workers.
    3. encouragement of ringing for Divine Service, cultivation of change ringing and the preservation of the church bells in an efficient condition.
  2. CONSTITUTION

    The Guild shall consist of Patrons, Presidents, Vice-Presidents and Members. The following shall be appointed ex-officio:- Patrons: The Very Rev The Dean of Winchester, The Very Rev The Dean of Portsmouth; Presidents: The Right Rev The Lord Bishop of Winchester, The Right Rev The Lord Bishop of Portsmouth; Vice-Presidents: The Right Rev The Suffragan Bishop of Southampton, The Right Rev The Suffragan Bishop of Basingstoke, The Very Rev The Dean of Guernsey, The Very Rev The Dean of Jersey, The Venerable the Archdeacons of Winchester, Portsdown, Bournemouth, The Meon and The Isle of Wight. The Diocesan areas shall be divided into Districts, each being self-administered.

  3. CENTRAL COUNCIL

    The Guild shall be affiliated to the Central Council of Church Bell Ringers and shall observe its rules and decisions. Representatives thereto shall be elected for a triennial period in accordance with the constitution of the Council. The Guild may pay fares and reasonable out of pocket expenses for not more than three days to its representatives attending the meetings of the Council. Representatives shall make a report of the proceedings to the next Annual General Meeting of the Guild.

  4. ADMINISTRATION

    The administration of the Guild shall be vested in an Executive Committee (of whom seven shall form a quorum) consisting of: the Master (Chairman), Vice-Master, immediate Past Master, Honorary General Secretary, Honorary Treasurer, Honorary Recorder of Peals, Honorary Librarian and Archivist, Honorary Report Editor, Minute Secretary, Public Relations Officer, Safeguarding Officer, Central Council Representatives, the Trustees of the Bell Restoration Fund, the Convenors of committees, and District Representatives (who shall normally include the District Secretaries or their proxies) to be elected by the annual District meetings. Districts with more than 100 members (associate and ringing) may send one additional representative. The Executive Committee has the authority to co-opt members on to the committee for special purposes, delegate any of its duties to sub-committee(s) or co-opted members and fill any vacancies arising among officers until the next General Meeting qualified to elect officers. The Executive Committee shall meet at least once annually. Reasonable expenses of members attending meetings of the Executive Committee may be defrayed by the Guild.

  5. GENERAL MEETING

    A General Meeting of the Guild shall be held annually in each of the following Districts in turn: District 1 Andover, District 2 Portsmouth, District 3 Winchester, District 4 Christchurch and Southampton, District 5 Basingstoke, District 6 Isle of Wight, District 7 Alton and Petersfield, District 8 Channel Islands, to receive reports, a statement of accounts and applications for grants, to fix the place and date of the next Annual General Meeting and to transact any other Guild business. Every third year to elect a Master, Vice-Master, Honorary Secretary, Honorary Treasurer, Honorary Recorder of Peals, Honorary Librarian and Archivist, Honorary Report Editor, Minute Secretary, Public Relations Officer, Safeguarding Officer, Honorary Independent Examiner and Central Council Representatives. Officers elected shall remain members of the Administration (Rule 4) ex-officio for a period of three years when, with the exception of the Master and Vice-Master, they will remain eligible for re-election. The Master and Vice-Master will remain eligible for re-election unless they have previously been re-elected. The election of an officer(s) to fill a vacancy (Rule 4) must be confirmed at the next General Meeting of the Guild. A Special General Meeting may be called at any time upon a request to the Hon General Secretary, signed by either the Presidents, the Master or not less than twenty ringing members of the Guild. The Secretary shall give three weeks’ notice to the Guild of Special General Meetings, by posting to each local secretary, for display in the towers, particulars of the business.

  6. MEMBERSHIP

    There shall be the following classes of membership of the Guild:

    1. Ringing membership shall be open to those ringers who normally reside within, or ring at towers within, the two diocese, and any ringer from outside the two diocese who wishes to be a full member of the Guild.
    2. Life membership shall be conferred upon those who have completed 50 years ringing or associate membership of the Guild. The Executive Committee may also recommend any individual for election to life membership at an Annual General Meeting of the Guild in recognition of their services to the Guild.
    3. Associate membership shall be open to non-ringers who wish to be associated with and support the objects and activities of the Guild.
    4. Compounding membership shall be open to those ringers who reside outside the two diocese and who do not normally ring at a tower within the diocese. Compounding members shall have no vote at meetings of the Guild and shall not propose or second a belfry election.
    5. Probationary membership shall be open to those learning to ring at a tower within the two diocese. Probationary members shall have no vote at meetings of the Guild, nor be eligible to hold any District or Guild office.
  7. ELECTIONS

    1. All classes of member, with the exception of life members, may be elected at any District meeting.
    2. Life members may only be elected at a General Meeting of the Guild.
    3. Members may also be elected prior to a peal which is intended to be rung by the Guild, provided that at least half the band are already life and/or ringing and/or compounding members who have transferred from ringing membership, and subject to the peal being successful and the election being confirmed at the next meeting of the District in which the election took place. In the case of an election prior to a peal outside the Guild area, the election may be confirmed at the next meeting of any District.
    4. Probationary members may also be elected at any tower within the two diocese, by two or more Guild members other than probationary members, and subject to confirmation at the next meeting of the District in which the election took place.
    5. The Executive Committee shall have the power to veto any election, or to dismiss a member for misconduct; but the person concerned shall have the right of appeal to the next Annual General Meeting of the Guild. In the event of a dismissal, such members shall be debarred from further re-election for such period as the Executive Committee may determine, unless reinstated at the Annual General Meeting of the Guild.
    6. On election, new members (excluding probationary and compounding members) shall be supplied with a copy of the current annual report (if available) free of charge.
  8. SUBSCRIPTIONS

    1. Subscriptions fall due upon election and subsequently upon 1st January each year. A member who fails to pay his subscription for the current year by 30th June shall be deemed to have withdrawn from the Guild.
    2. A proportion of each subscription shall be allocated to one or more ringing-related charities. The amount of the subscription and proportion allocated to each ringing-related charity for each class of membership shall be determined from time to time at the Annual General Meeting of the Guild, or at a Special General Meeting called for the purpose, and published in the Guild’s annual report.
    3. Ringing members in full-time education or over the age of 60 and associate members over the age of 60 may pay a reduced subscription as determined at the meeting. Life members are not required to pay a subscription. The subscription paid by a probationary member will form part of their subscription as a ringing member if elected as such during the same calendar year.
    4. A member, other than a probationary member, leaving the two diocese may transfer to compounding membership without further payment on application to their District Secretary.
    5. Any increase in subscription or alteration in the proportion allocated to each ringing-related charity shall take effect immediately following the meeting at which it was made.
  9. APPOINTMENT OF COMMITTEES

    1. Members are appointed to the committees enumerated in paragraph b. of this rule at the General Meeting two years after the meeting at which the officers are elected. Members are appointed for three years and are eligible for reappointment. Notwithstanding the note in rule 24 concerning when an alteration to the rules becomes operative, a new committee shall be appointed at the meeting at which the committee is added to those enumerated in paragraph b. of this rule. The Guild may at any time dissolve a committee or alter its membership.
    2. The following shall be the committees of the Guild:
      1. Belfry Stewardship
      2. Communications
      3. Education
      4. Striking Competitions
      5. Ringing Schools
    3. Each committee shall appoint a convenor and shall report annually to the Guild. Each committee shall have the power to co-opt further members. Reasonable expenses may be paid.
  10. TERMS OF REFERENCE OF COMMITTEES

    The terms of reference of the committees shall be as follows:

    1. Belfry Stewardship Committee. To give advice about bells and their fittings in any Guild tower; to inspect and report on all completed bell restoration works subject to grants from the Guild Bell Restoration Fund, and to continue the work of the Guild’s Bell Stock Survey.
    2. Communications Committee. To enhance communication within the Guild by maintaining and developing the Guild website as the hub of news and information, maintain and develop the e-mail lists and social media presence and connect to the wider bell ringing community.
    3. Education Committee. To improve members’ ringing abilities and confidence in all practical and theoretical aspects of bell handling and method ringing.
    4. Striking Competitions Committee. To encourage improvement in striking across the Guild, through friendly and social competition, both between individual towers and Districts.
    5. Ringing Schools Committee. To teach members bell-handling to a good and safe standard.
  11. AFFILIATION

    Each tower in the Guild area, regardless of whether it has Guild members in its band or not, shall be deemed to be ‘in union’ with the Guild.

  12. LOCAL SECRETARIES

    Each tower in the Guild shall appoint a local secretary, who will be responsible for conducting such correspondence as required, rendering an annual report to the District Secretary and collecting subscriptions from Guild members for transfer to the District Treasurer.

  13. DISTRICTS

    No tower shall be transferred from one District to another without the consent of the majority of ringers of the tower concerned and of the Annual General Meeting of the Guild.

  14. DISTRICT OFFICERS

    In each District a Chairman, Ringing Master, District Treasurer and Honorary Secretary shall be elected and such other officers as the District may determine.

  15. DISTRICT MEETINGS

    An Annual Meeting shall be held in each District as early in each year as is practicable, but not later than 21st February, to receive reports and statements of accounts, to transact any other business, including fixing the date and place of the next Annual District Meeting, and at least every third year elect District officers. Such other District meetings may be held as decided by the members, practice meetings being encouraged. Only members of a District may vote in the business of that District.

  16. DISTRICT FUNDS

    Each District Treasurer shall receive ALL subscriptions of members in his District, pay from the funds all the expenses of the District, and at the end of the year prepare a balance sheet which shall be independently examined and, after presentation to the Annual District Meeting, forwarded to the Honorary Treasurer of the Guild not later than 28th February, together with the proportion of the subscriptions due to the Central Fund and Guild Bell Restoration Fund (Rule 17). District funds may only be expended for administration and for such purposes as are sanctioned by these rules or by a General Meeting of the District concerned. First charge on District funds after administration shall be for instruction (whenever possible) in change ringing. If District funds prove insufficient for this charge, the deficiency may be met in whole or part by a contribution from the Central Fund. The instructor(s) may claim travelling expenses and any other out of pocket expenses.

  17. CENTRAL FUND

    Seventy per cent (fifty per cent from the Channel Islands District) of all subscriptions, excluding the proportion allocated to the Guild Bell Restoration Fund, shall be allocated to a Central Fund for the general administration and expenses of the Guild and for any other purpose that the members in General Meeting may direct. The Honorary Treasurer shall receive, not later than 28th February, all monies due to the Central Fund and Guild Bell Restoration Fund and shall be empowered to disburse all accounts properly incurred in the central administration of the Guild, either in cash payments or by cheques drawn on the Guild current banking account, which cheques he shall be authorised to draw. He shall maintain a statement of central accounts. The remaining thirty per cent of subscriptions, excluding the proportion allocated to the Guild Bell Restoration Fund, shall be retained by the Districts, except in the case of the Channel Islands District where fifty per cent is retained, for the purposes of meeting expenses of the Districts incurred under these rules. If there be any deficiency in the Central Fund, the Annual General Meeting of the Guild may, by resolution, require the Districts to meet the deficiency in proportion to the amount of each District’s receipts retained that year. At any time during the year the Executive Committee may, if necessary, direct the District Treasurers to pay over to the Central Fund all, or part of, the proportion of subscriptions actually received and due to the fund.

  18. INSTRUCTORS

    Districts are requested to compile a list of instructors who are willing to assist towers (Rule 16).

  19. GUILD LIBRARY

    The Honorary Librarian and Archivist shall be responsible for the safe keeping of the Guild library and any other property acquired by the Guild unless other arrangements are made by the Executive Committee. He shall maintain an inventory of such books and property and shall render annually a report to the Executive Committee.

  20. REPORTS

    1. Local secretaries shall forward an annual report on the activities of their tower to their District Secretary not later than 4th January of the following year.
    2. Each year the Honorary Report Editor of the Guild will issue a questionnaire to each District Secretary for completion. District Secretaries shall forward the completed questionnaires and an annual report on the activities of their District to the Honorary Report Editor for publication, not later than 28th February.
    3. Funds permitting, an annual report shall be published, the contents of which shall be at the discretion of the Executive Committee. A copy will be supplied free to all life, ringing and associate members who have requested a copy. District Secretaries or District Treasurers will ask local secretaries how many of their members would like a copy of the report and shall forward the number required by the District to the Honorary Report Editor not later than 28th February.
  21. PEALS

    Peals which are to be recognised by the Guild and have their details published in the annual report must be rung by bands composed entirely of members of the Guild other than probationary members, at least half of whom must be life and/or ringing members and/or compounding members who have transferred from ringing membership. An account of each peal including details of compositions on seven bells and above, together with the peal fee for each ringer participating, shall be sent to the Honorary Recorder of Peals within one month of the peal being rung. If the above conditions are not fulfilled, the peal shall not be recognised by the Guild, nor its details published in the annual report, excepting that the Annual General Meeting of the Guild shall be able to recognise such peals in exceptional circumstances. At the end of each calendar year, the income from peal fees shall be transferred to the Guild Bell Restoration Fund and to the General Fund (towards the cost of printing details of peals in the annual report). The amount of the peal fees and the proportions transferred to the Bell Restoration and General Funds shall be determined from time to time by the Annual Meeting of the Guild, or a Special General Meeting of the Guild called for the purpose and published in the annual report. Any alteration in the amount of fees and proportions in which they are transferred to the General and Bell Restoration Funds shall take effect on the following 1st January.

  22. DAMAGE

    The Guild may accept responsibility for any damage done by members to the bells, etc. in any tower in which a meeting of the Guild is being held. In such circumstances the officers of the District concerned are empowered to take steps to make good the damage which shall be a charge on the District concerned. In the case of a General Meeting of the Guild, the Master, Honorary Secretary and Honorary Treasurer will take the necessary action and make a charge on the Central Fund.

  23. REDUNDANT BELLS

    In the event of either: (a) redundant bells coming into the possession of the Guild or (b) the advice of the Guild being sought on the disposal or movement of redundant bells, the Trustees of the Bell Restoration Fund shall be empowered to decide upon the disposition of such bells or offer such advice as they feel is appropriate. Where possible, such decisions or advice shall be subject to confirmation by the Guild Executive or Annual General Meeting of the Guild.

  24. ALTERATION OF RULES

    No alteration or addition to the above rules may be made except at a General Meeting of the Guild or Special Meeting called for the purpose, when the number of eligible members voting in favour must be at least 20 and double those voting against the proposal. Notice of any such proposed alteration or addition must be given in writing, at least two months before the date of the meeting, to the Honorary General Secretary of the Guild who shall inform all tower secretaries of the Guild of this proposal at least one month before the aforesaid meeting. Any alteration or addition to the rules shall become operative on the following 1st January.


BELL RESTORATION FUND RULES

  1. TITLE

    The fund shall be known as the Winchester and Portsmouth Diocesan Guild of Church Bell Ringers Bell Restoration Fund.

  2. REGISTRATION

    The fund shall be registered as a charity.

  3. AIMS

    The object of this fund shall be to provide financial assistance by way of grants to Churches, within the Diocese of Winchester and Portsmouth, incurring expenditure on the provision, maintenance, improvement or acoustics of their bells and bell installations, or for the maintenance of the fabric of their towers and belfries, to enable their bells to be properly rung in full circle.

  4. DEFINITIONS

    References to ‘the Guild’ shall mean the Winchester and Portsmouth Diocesan Guild of Church Bell Ringers. References to ‘the Executive Committee’ shall mean the Executive Committee of the Guild.

  5. TRUSTEES

    The Trustees of the fund, referred to hereinafter as ‘the Trustees’, shall be the Master, the Honorary General Secretary and the Honorary General Treasurer of the Guild, and two Trustees, one from each Diocese, elected triennially by the Annual General Meeting of the Guild.

  6. HONORARY INDEPENDENT EXAMINER

    The Honorary Independent Examiner of the fund shall be the Honorary Independent Examiner for the time being of the Guild.

  7. ADMINISTRATION

    The fund shall be administered by the Trustees.

  8. GRANTS

    1. An application for or proposal to make a grant from this fund shall be considered only at a General Meeting of the Guild or at a meeting of the Executive Committee, provided at least one month’s notice in writing has been given of such application or proposal to the Honorary General Secretary.
    2. Following notice duly given, the Trustees shall consider such applications or proposals and shall make recommendations to the meeting of the Guild or Executive Committee at which the application or proposal shall be discussed.
    3. Grants shall be made from this fund only for the purposes outlined in the objectives in rule 3 above. A grant may be made, subject to the requirements of rule 8a above, if approved by two-thirds or more of those members of the Guild present and voting at a General Meeting of the Guild or at a meeting of the Executive Committee. To be eligible to vote on such matters, members must fulfil the requirements of the Guild on voting. The Trustees shall inform the Guild of any grants approved at a meeting of the Executive Committee at the next General Meeting of the Guild.
    4. Following such approval a grant shall be made, except that the Trustees shall be given absolute discretion to reduce, but not to increase, a grant, in the exceptional circumstances that they unanimously feel it in the interests of the fund and of the Guild to do so. They shall inform the Guild of any such action at the next General Meeting of the Guild.
  9. DISBURSEMENT

    Any payments drawn on this fund under rule 8 above, or required under rule 11 below, shall be made over the signature of the Honorary General Treasurer for the time being and one other Trustee of the fund. No payment shall be made until the work is satisfactorily completed. All administrative and other expenses incurred in respect of the fund other than those specifically relating to the acquisition and realisation of investments shall be borne by the Guild.

  10. ACCOUNTS

    1. The Honorary General Treasurer shall prepare accounts, consisting of a balance sheet at 31st December each year, and an income and expenditure account for the year ending on that date.
    2. These accounts shall be presented to the Independent Examiner of the fund who shall satisfy himself as to the correctness thereof.
    3. These accounts, duly independently examined, shall be submitted for approval to the Annual General Meeting of the Guild next after the 31st December to which the accounts of the fund have been prepared.
  11. INVESTMENTS

    The Trustees acting together shall have the power to invest or otherwise deal with the assets of the fund and such sums as the members of the Guild shall contribute or from time to time decide to transfer to the fund, in such manner as they think fit in the best interests of the fund.

  12. DISSOLUTION OF THE FUND

    1. If it shall be decided to dissolve the fund, such decision being taken only at an Annual General Meeting of the Guild, one month’s notice having been given by the Honorary General Secretary to Tower Secretaries of such intent, the assets shall be disposed of to either or between both of the following:-
      1. To other charitable Bell Restoration Funds as the Guild may select
      2. To the Cathedrals of Winchester and Portsmouth for the religious and charitable purposes of the said Cathedrals.
    2. In the event of the Guild becoming defunct, it shall be allowed for the Registrar of Charities after five years non-working of the fund to cause it to be dissolved and its assets applied as under rule 12 a ii.
  13. CHANGE OF RULES

    1. No amendment of, addition to, or deletion from these Rules shall be made which would cause the fund at any time to cease to be a charity in law.
    2. No alteration or addition to the above Rules may be made except at a General Meeting of the Guild, or Special Meeting called for the purpose, when the number of eligible members voting in favour must be at least 20 and double those voting against the proposal. Notice of any such proposed alteration or addition must be given in writing at least two months before the date of the meeting to the Honorary General Secretary of the Guild, who shall inform all Tower Secretaries of the Guild of this proposal at least one month before the aforesaid meeting.

This page created by Tony Smith

Last updated 15 June 2019


THE GUILD RULES (Effective 1st Jan 2018)

The Winchester and Portsmouth Diocesan Guild of Church Bell Ringers

THE GUILD RULES

(as at 1 January 2018)


  1. TITLE

    The Society shall be called ‘The Winchester and Portsmouth Diocesan Guild of Church Bell Ringers’ (hereinafter called ‘The Guild’).

    OBJECT

    To unite the Church Bell Ringers in the Diocese of Winchester and Portsmouth for mutual support consistent with:

    1. promoting in co-operation with incumbents an appreciation and observation of the tower as part of God’s House.
    2. the recognition of the position of ringers as church workers.
    3. encouragement of ringing for Divine Service, cultivation of change ringing and the preservation of the church bells in an efficient condition.
  2. CONSTITUTION

    The Guild shall consist of Patrons, Presidents, Vice-Presidents and Members. The following shall be appointed ex-officio:- Patrons: The Very Rev The Dean of Winchester, The Very Rev The Dean of Portsmouth; Presidents: The Right Rev The Lord Bishop of Winchester, The Right Rev The Lord Bishop of Portsmouth; Vice-Presidents: The Right Rev The Suffragan Bishop of Southampton, The Right Rev The Suffragan Bishop of Basingstoke, The Very Rev The Dean of Guernsey, The Very Rev The Dean of Jersey, The Venerable the Archdeacons of Winchester, Portsdown, Bournemouth, The Meon and The Isle of Wight. The Diocesan areas shall be divided into Districts, each being self-administered.

  3. CENTRAL COUNCIL

    The Guild shall be affiliated to the Central Council of Church Bell Ringers and shall observe its rules and decisions. Representatives thereto shall be elected for a triennial period in accordance with the constitution of the Council. The Guild may pay fares and reasonable out of pocket expenses for not more than three days to its representatives attending the meetings of the Council. Representatives shall make a report of the proceedings to the next Annual General Meeting of the Guild.

  4. ADMINISTRATION

    The administration of the Guild shall be vested in an Executive Committee (of whom seven shall form a quorum) consisting of: the Master (Chairman), Vice-Master, immediate Past Master, Honorary General Secretary, Honorary Treasurer, Honorary Recorder of Peals, Honorary Librarian and Archivist, Honorary Report Editor, Minute Secretary, Public Relations Officer, Child Protection Officer, Central Council Representatives, the Trustees of the Bell Restoration Fund, the Convenors of committees, and District Representatives (who shall normally include the District Secretaries or their proxies) to be elected by the annual District meetings. Districts with more than 100 members (associate and ringing) may send one additional representative. The Executive Committee has the authority to co-opt members on to the committee for special purposes, delegate any of its duties to sub-committee(s) or co-opted members and fill any vacancies arising among officers until the next General Meeting qualified to elect officers. The Executive Committee shall meet at least once annually. Reasonable expenses of members attending meetings of the Executive Committee may be defrayed by the Guild.

  5. GENERAL MEETING

    A General Meeting of the Guild shall be held annually in each of the following Districts in turn: District 1 Andover, District 2 Portsmouth, District 3 Winchester, District 4 Christchurch and Southampton, District 5 Basingstoke, District 6 Isle of Wight, District 7 Alton and Petersfield, District 8 Channel Islands, to receive reports, a statement of accounts and applications for grants, to fix the place and date of the next Annual General Meeting and to transact any other Guild business. Every third year to elect a Master, Vice-Master, Honorary Secretary, Honorary Treasurer, Honorary Recorder of Peals, Honorary Librarian and Archivist, Honorary Report Editor, Minute Secretary, Public Relations Officer, Child Protection Officer, Honorary Independent Examiner and Central Council Representatives. Officers elected shall remain members of the Administration (Rule 4) ex-officio for a period of three years when, with the exception of the Master and Vice-Master, they will remain eligible for re-election. The Master and Vice-Master will remain eligible for re-election unless they have previously been re-elected. The election of an officer(s) to fill a vacancy (Rule 4) must be confirmed at the next General Meeting of the Guild. A Special General Meeting may be called at any time upon a request to the Hon General Secretary, signed by either the Presidents, the Master or not less than twenty ringing members of the Guild. The Secretary shall give three weeks’ notice to the Guild of Special General Meetings, by posting to each local secretary, for display in the towers, particulars of the business.

  6. MEMBERSHIP

    There shall be the following classes of membership of the Guild:

    1. Ringing membership shall be open to those ringers who normally reside within, or ring at towers within, the two diocese, and any ringer from outside the two diocese who wishes to be a full member of the Guild.
    2. Life membership shall be conferred upon those who have completed 50 years ringing or associate membership of the Guild. The Executive Committee may also recommend any individual for election to life membership at an Annual General Meeting of the Guild in recognition of their services to the Guild.
    3. Associate membership shall be open to non-ringers who wish to be associated with and support the objects and activities of the Guild.
    4. Compounding membership shall be open to those ringers who reside outside the two diocese and who do not normally ring at a tower within the diocese. Compounding members shall have no vote at meetings of the Guild and shall not propose or second a belfry election.
    5. Probationary membership shall be open to those learning to ring at a tower within the two diocese. Probationary members shall have no vote at meetings of the Guild, nor be eligible to hold any District or Guild office.
  7. ELECTIONS

    1. All classes of member, with the exception of life members, may be elected at any District meeting.
    2. Life members may only be elected at a General Meeting of the Guild.
    3. Members may also be elected prior to a peal which is intended to be rung by the Guild, provided that at least half the band are already life and/or ringing and/or compounding members who have transferred from ringing membership, and subject to the peal being successful and the election being confirmed at the next meeting of the District in which the election took place. In the case of an election prior to a peal outside the Guild area, the election may be confirmed at the next meeting of any District.
    4. Probationary members may also be elected at any tower within the two diocese, by two or more Guild members other than probationary members, and subject to confirmation at the next meeting of the District in which the election took place.
    5. The Executive Committee shall have the power to veto any election, or to dismiss a member for misconduct; but the person concerned shall have the right of appeal to the next Annual General Meeting of the Guild. In the event of a dismissal, such members shall be debarred from further re-election for such period as the Executive Committee may determine, unless reinstated at the Annual General Meeting of the Guild.
    6. On election, new members (excluding probationary and compounding members) shall be supplied with a copy of the current annual report (if available) free of charge.
  8. SUBSCRIPTIONS

    1. Subscriptions fall due upon election and subsequently upon 1st January each year. A member who fails to pay his subscription for the current year by 30th June shall be deemed to have withdrawn from the Guild.
    2. A proportion of each subscription shall be allocated to one or more ringing-related charities. The amount of the subscription and proportion allocated to each ringing-related charity for each class of membership shall be determined from time to time at the Annual General Meeting of the Guild, or at a Special General Meeting called for the purpose, and published in the Guild’s annual report.
    3. Ringing members in full-time education or over the age of 60 and associate members over the age of 60 may pay a reduced subscription as determined at the meeting. Life members are not required to pay a subscription. The subscription paid by a probationary member will form part of their subscription as a ringing member if elected as such during the same calendar year.
    4. A member, other than a probationary member, leaving the two diocese may transfer to compounding membership without further payment on application to their District Secretary.
    5. Any increase in subscription or alteration in the proportion allocated to each ringing-related charity shall take effect immediately following the meeting at which it was made.
  9. APPOINTMENT OF COMMITTEES

    1. Members are appointed to the committees enumerated in paragraph b. of this rule at the General Meeting two years after the meeting at which the officers are elected. Members are appointed for three years and are eligible for reappointment. Notwithstanding the note in rule 24 concerning when an alteration to the rules becomes operative, a new committee shall be appointed at the meeting at which the committee is added to those enumerated in paragraph b. of this rule. The Guild may at any time dissolve a committee or alter its membership.
    2. The following shall be the committees of the Guild:
      1. Belfry Stewardship
      2. Communications
      3. Education
      4. Striking Competitions
      5. Ringing Schools
    3. Each committee shall appoint a convenor and shall report annually to the Guild. Each committee shall have the power to co-opt further members. Reasonable expenses may be paid.
  10. TERMS OF REFERENCE OF COMMITTEES

    The terms of reference of the committees shall be as follows:

    1. Belfry Stewardship Committee. To give advice about bells and their fittings in any Guild tower; to inspect and report on all completed bell restoration works subject to grants from the Guild Bell Restoration Fund, and to continue the work of the Guild’s Bell Stock Survey.
    2. Communications Committee. To enhance communication within the Guild by maintaining and developing the Guild website as the hub of news and information, maintain and develop the e-mail lists and social media presence and connect to the wider bell ringing community.
    3. Education Committee. To improve members’ ringing abilities and confidence in all practical and theoretical aspects of bell handling and method ringing.
    4. Striking Competitions Committee. To encourage improvement in striking across the Guild, through friendly and social competition, both between individual towers and Districts.
    5. Ringing Schools Committee. To teach members bell-handling to a good and safe standard.
  11. AFFILIATION

    Each tower in the Guild area, regardless of whether it has Guild members in its band or not, shall be deemed to be ‘in union’ with the Guild.

  12. LOCAL SECRETARIES

    Each tower in the Guild shall appoint a local secretary, who will be responsible for conducting such correspondence as required, rendering an annual report to the District Secretary and collecting subscriptions from Guild members for transfer to the District Treasurer.

  13. DISTRICTS

    No tower shall be transferred from one District to another without the consent of the majority of ringers of the tower concerned and of the Annual General Meeting of the Guild.

  14. DISTRICT OFFICERS

    In each District a Chairman, Ringing Master, District Treasurer and Honorary Secretary shall be elected and such other officers as the District may determine.

  15. DISTRICT MEETINGS

    An Annual Meeting shall be held in each District as early in each year as is practicable, but not later than 21st February, to receive reports and statements of accounts, to transact any other business, including fixing the date and place of the next Annual District Meeting, and at least every third year elect District officers. Such other District meetings may be held as decided by the members, practice meetings being encouraged. Only members of a District may vote in the business of that District.

  16. DISTRICT FUNDS

    Each District Treasurer shall receive ALL subscriptions of members in his District, pay from the funds all the expenses of the District, and at the end of the year prepare a balance sheet which shall be independently examined and, after presentation to the Annual District Meeting, forwarded to the Honorary Treasurer of the Guild not later than 28th February, together with the proportion of the subscriptions due to the Central Fund and Guild Bell Restoration Fund (Rule 17). District funds may only be expended for administration and for such purposes as are sanctioned by these rules or by a General Meeting of the District concerned. First charge on District funds after administration shall be for instruction (whenever possible) in change ringing. If District funds prove insufficient for this charge, the deficiency may be met in whole or part by a contribution from the Central Fund. The instructor(s) may claim travelling expenses and any other out of pocket expenses.

  17. CENTRAL FUND

    Seventy per cent (fifty per cent from the Channel Islands District) of all subscriptions, excluding the proportion allocated to the Guild Bell Restoration Fund, shall be allocated to a Central Fund for the general administration and expenses of the Guild and for any other purpose that the members in General Meeting may direct. The Honorary Treasurer shall receive, not later than 28th February, all monies due to the Central Fund and Guild Bell Restoration Fund and shall be empowered to disburse all accounts properly incurred in the central administration of the Guild, either in cash payments or by cheques drawn on the Guild current banking account, which cheques he shall be authorised to draw. He shall maintain a statement of central accounts. The remaining thirty per cent of subscriptions, excluding the proportion allocated to the Guild Bell Restoration Fund, shall be retained by the Districts, except in the case of the Channel Islands District where fifty per cent is retained, for the purposes of meeting expenses of the Districts incurred under these rules. If there be any deficiency in the Central Fund, the Annual General Meeting of the Guild may, by resolution, require the Districts to meet the deficiency in proportion to the amount of each District’s receipts retained that year. At any time during the year the Executive Committee may, if necessary, direct the District Treasurers to pay over to the Central Fund all, or part of, the proportion of subscriptions actually received and due to the fund.

  18. INSTRUCTORS

    Districts are requested to compile a list of instructors who are willing to assist towers (Rule 16).

  19. GUILD LIBRARY

    The Honorary Librarian and Archivist shall be responsible for the safe keeping of the Guild library and any other property acquired by the Guild unless other arrangements are made by the Executive Committee. He shall maintain an inventory of such books and property and shall render annually a report to the Executive Committee.

  20. REPORTS

    1. Local secretaries shall forward an annual report on the activities of their tower to their District Secretary not later than 4th January of the following year.
    2. Each year the Honorary Report Editor of the Guild will issue a questionnaire to each District Secretary for completion. District Secretaries shall forward the completed questionnaires and an annual report on the activities of their District to the Honorary Report Editor for publication, not later than 28th February.
    3. Funds permitting, an annual report shall be published, the contents of which shall be at the discretion of the Executive Committee. A copy will be supplied free to all life, ringing and associate members who have requested a copy. District Secretaries or District Treasurers will ask local secretaries how many of their members would like a copy of the report and shall forward the number required by the District to the Honorary Report Editor not later than 28th February.
  21. PEALS

    Peals which are to be recognised by the Guild and have their details published in the annual report must be rung by bands composed entirely of members of the Guild other than probationary members, at least half of whom must be life and/or ringing members and/or compounding members who have transferred from ringing membership. An account of each peal including details of compositions on seven bells and above, together with the peal fee for each ringer participating, shall be sent to the Honorary Recorder of Peals within one month of the peal being rung. If the above conditions are not fulfilled, the peal shall not be recognised by the Guild, nor its details published in the annual report, excepting that the Annual General Meeting of the Guild shall be able to recognise such peals in exceptional circumstances. At the end of each calendar year, the income from peal fees shall be transferred to the Guild Bell Restoration Fund and to the General Fund (towards the cost of printing details of peals in the annual report). The amount of the peal fees and the proportions transferred to the Bell Restoration and General Funds shall be determined from time to time by the Annual Meeting of the Guild, or a Special General Meeting of the Guild called for the purpose and published in the annual report. Any alteration in the amount of fees and proportions in which they are transferred to the General and Bell Restoration Funds shall take effect on the following 1st January.

  22. DAMAGE

    The Guild may accept responsibility for any damage done by members to the bells, etc. in any tower in which a meeting of the Guild is being held. In such circumstances the officers of the District concerned are empowered to take steps to make good the damage which shall be a charge on the District concerned. In the case of a General Meeting of the Guild, the Master, Honorary Secretary and Honorary Treasurer will take the necessary action and make a charge on the Central Fund.

  23. REDUNDANT BELLS

    In the event of either: (a) redundant bells coming into the possession of the Guild or (b) the advice of the Guild being sought on the disposal or movement of redundant bells, the Trustees of the Bell Restoration Fund shall be empowered to decide upon the disposition of such bells or offer such advice as they feel is appropriate. Where possible, such decisions or advice shall be subject to confirmation by the Guild Executive or Annual General Meeting of the Guild.

  24. ALTERATION OF RULES

    No alteration or addition to the above rules may be made except at a General Meeting of the Guild or Special Meeting called for the purpose, when the number of eligible members voting in favour must be at least 20 and double those voting against the proposal. Notice of any such proposed alteration or addition must be given in writing, at least two months before the date of the meeting, to the Honorary General Secretary of the Guild who shall inform all tower secretaries of the Guild of this proposal at least one month before the aforesaid meeting. Any alteration or addition to the rules shall become operative on the following 1st January.


BELL RESTORATION FUND RULES

  1. TITLE

    The fund shall be known as the Winchester and Portsmouth Diocesan Guild of Church Bell Ringers Bell Restoration Fund.

  2. REGISTRATION

    The fund shall be registered as a charity.

  3. AIMS

    The object of this fund shall be to provide financial assistance by way of grants to Churches, within the Diocese of Winchester and Portsmouth, incurring expenditure on the provision, maintenance, improvement or acoustics of their bells and bell installations, or for the maintenance of the fabric of their towers and belfries, to enable their bells to be properly rung in full circle.

  4. DEFINITIONS

    References to ‘the Guild’ shall mean the Winchester and Portsmouth Diocesan Guild of Church Bell Ringers. References to ‘the Executive Committee’ shall mean the Executive Committee of the Guild.

  5. TRUSTEES

    The Trustees of the fund, referred to hereinafter as ‘the Trustees’, shall be the Master, the Honorary General Secretary and the Honorary General Treasurer of the Guild, and two Trustees, one from each Diocese, elected triennially by the Annual General Meeting of the Guild.

  6. HONORARY INDEPENDENT EXAMINER

    The Honorary Independent Examiner of the fund shall be the Honorary Independent Examiner for the time being of the Guild.

  7. ADMINISTRATION

    The fund shall be administered by the Trustees.

  8. GRANTS

    1. An application for or proposal to make a grant from this fund shall be considered only at a General Meeting of the Guild or at a meeting of the Executive Committee, provided at least two months notice in writing has been given of such application or proposal to the Honorary General Secretary.
    2. Following notice duly given, the Trustees shall consider such applications or proposals and shall make recommendations to the meeting of the Guild or Executive Committee at which the application or proposal shall be discussed.
    3. Grants shall be made from this fund only for the purposes outlined in the objectives in rule 3 above. A grant may be made, subject to the requirements of rule 8a above, if approved by two-thirds or more of those members of the Guild present and voting at a General Meeting of the Guild or at a meeting of the Executive Committee. To be eligible to vote on such matters, members must fulfil the requirements of the Guild on voting. The Trustees shall inform the Guild of any grants approved at a meeting of the Executive Committee at the next General Meeting of the Guild.
    4. Following such approval a grant shall be made, except that the Trustees shall be given absolute discretion to reduce, but not to increase, a grant, in the exceptional circumstances that they unanimously feel it in the interests of the fund and of the Guild to do so. They shall inform the Guild of any such action at the next General Meeting of the Guild.
  9. DISBURSEMENT

    Any payments drawn on this fund under rule 8 above, or required under rule 11 below, shall be made over the signature of the Honorary General Treasurer for the time being and one other Trustee of the fund. No payment shall be made until the work is satisfactorily completed. All administrative and other expenses incurred in respect of the fund other than those specifically relating to the acquisition and realisation of investments shall be borne by the Guild.

  10. ACCOUNTS

    1. The Honorary General Treasurer shall prepare accounts, consisting of a balance sheet at 31st December each year, and an income and expenditure account for the year ending on that date.
    2. These accounts shall be presented to the Independent Examiner of the fund who shall satisfy himself as to the correctness thereof.
    3. These accounts, duly independently examined, shall be submitted for approval to the Annual General Meeting of the Guild next after the 31st December to which the accounts of the fund have been prepared.
  11. INVESTMENTS

    The Trustees acting together shall have the power to invest or otherwise deal with the assets of the fund and such sums as the members of the Guild shall contribute or from time to time decide to transfer to the fund, in such manner as they think fit in the best interests of the fund.

  12. DISSOLUTION OF THE FUND

    1. If it shall be decided to dissolve the fund, such decision being taken only at an Annual General Meeting of the Guild, one month’s notice having been given by the Honorary General Secretary to Tower Secretaries of such intent, the assets shall be disposed of to either or between both of the following:-
      1. To other charitable Bell Restoration Funds as the Guild may select
      2. To the Cathedrals of Winchester and Portsmouth for the religious and charitable purposes of the said Cathedrals.
    2. In the event of the Guild becoming defunct, it shall be allowed for the Registrar of Charities after five years non-working of the fund to cause it to be dissolved and its assets applied as under rule 12 a ii.
  13. CHANGE OF RULES

    1. No amendment of, addition to, or deletion from these Rules shall be made which would cause the fund at any time to cease to be a charity in law.
    2. No alteration or addition to the above Rules may be made except at a General Meeting of the Guild, or Special Meeting called for the purpose, when the number of eligible members voting in favour must be at least 20 and double those voting against the proposal. Notice of any such proposed alteration or addition must be given in writing at least two months before the date of the meeting to the Honorary General Secretary of the Guild, who shall inform all Tower Secretaries of the Guild of this proposal at least one month before the aforesaid meeting.

This page created by Tony Smith

Last updated 21 June 2017


Motion (C) To formalise the relationship between the Guild and its committees

Tony Smith proposes and the Master seconds on behalf of the Executive Committee that the relationship between the Guild and its committees be formalised. Specifically, that in rule 4 Administration “Convenors of sub-committees” be amended to “Convenors of committees”, that the following two new rules be added after the existing rule 8, that existing rules 9 to 22 be renumbered 11 to 24, and that cross-references between rules be adjusted accordingly.

  1. APPOINTMENT OF COMMITTEES

a) Members are appointed to the committees enumerated in paragraph b. of this rule at the General Meeting two years after the meeting at which the officers are elected. Members are appointed for three years and are eligible for reappointment. Notwithstanding the note in rule 22 concerning when an alteration to the rules becomes operative, a new committee shall be appointed at the meeting at which the committee is added to those enumerated in paragraph b. of this rule. The Guild may at any time dissolve a committee or alter its membership.

b) The following shall be the committees of the Guild:

i) Belfry Stewardship
ii) Communications
iii)Education
iv Striking Competitions
v) Ringing Schools

c) Each committee shall appoint a convenor and shall report annually to the Guild. Each committee shall have the power to co-opt further members. Reasonable expenses may be paid.

  1. TERMS OF REFERENCE OF COMMITTEES

The terms of reference of the committees shall be as follows:

a) Belfry Stewardship Committee. To give advice about bells and their fittings in any Guild tower; to inspect and report on all completed bell restoration works subject to grants from the Guild Bell Restoration Fund, and to continue the work of the Guild’s Bell Stock Survey.

b) Communications Committee. To enhance communication within the Guild by maintaining and developing the Guild website as the hub of news and information, maintain and develop the e-mail lists and social media presence and connect to the wider bell ringing community.

c) Education Committee. To improve members’ ringing abilities and confidence in all practical and theoretical aspects of bell handling and method ringing.

d) Striking Competitions Committee. To encourage improvement in striking across the Guild, through friendly and social competition, both between individual towers and Districts.

e) Ringing Schools Committee. To teach members bell-handling to a good and safe standard.

Mo Routh Writes: “What I have enjoyed about being Guild Secretary”

As the Guild seeks a new Secretary, Mo Routh Reflects on the rewards of her 3 years in the role.

I suspect I don’t think it particularly hard work, as I take pleasure in being organised and doing a job well.  I also like being in the loop with planning and decision making!
I think payback is the knowledge that I’ve done a good job, to the best of my ability, along with assisting others who are perhaps less experienced in the ‘Ways of the Guild’ (which I accept tend to the arcane!) and I hope we are gradually changing from that to a more modern approach.
 I also value having been able to give something back to the Guild after my 50 years of membership, although I feel sad others don’t always use the Guild structures to get out, meet ringers from other areas, learn and improve whilst enjoying the social aspects that ringing provides.  I know members personally from all the districts and many of my best friends have been made through ringing and not only in my own area.  However I did that before becoming secretary, so that aspect is not relevant to me, but being Guild Secretary is a useful role to encourage widening one’s friendship and acquaintance base.
Re towers and districts, increasingly these are run by people who don’t know what the Guild is for, its relevance to them, what it does or how to approach it, and I hope I’ve been able to provide a friendly ear for questions and guidance in those circumstances.

Outcome of the Election of Officers at the 2016 AGM

l-r Viv, Mike, Pete and Christine
l-r Viv, Mike, Pete and Christine

The election of new officers for the Guild at the AGM yesterday was very successful overall – the officers led by Viv Nobbs for the past three years were able to hand their responsibilities over to the strong new team led by Mike Winterbourne.

New faces include Mike Winterbourne the new Master, Vice-Master Pete Jordan, and Treasurer Ros Brandwood who will sit on the top table at Exec meetings alongside Tony Smith who remains as Minute Secretary.

The other new officers elected at the AGM are:

  • New Central Council Reps Allan Yalden and Andrew Johnson will serve from 29th May 2017, replacing Tony Smith and Viv Nobbs who remain in their current CCCBR roles until that date.
  • Viv Nobbs, who stepped down as Guild Master, became Public Relations Officer.

Click here to see the full list (old plus new officers)

The New Officers Introduce Themselves:

The Guild Is Still Seeking a new Secretary

The key job of Secretary which has been done by Mo Routh for the past 3 years, was not filled.

Maureen Routh, General Secretary
Maureen Routh, General Secretary

Mo said:

I have offered to caretake the role as a volunteer for (hopefully) a matter of weeks while the new officers settle in and they have a chance to find someone to take it on.  I have set a limit on this and if there is still no volunteer by the November Executive meeting, I shall step down and the Guild will have no secretary and the things I deal with will have to be taken on by other officers.  I hope it won’t come to that, and that someone else becomes secretary very soon.

Contact Pete Jordan

Telephone: 01256 465510
Email: Use Form

  • All About Pete Jordan

    Hello Everyone,

    I would like to take the opportunity to introduce myself to those of you who don’t know me, as well as to reach out to those of you whom I either know, or our paths have crossed as ‘nodding acquaintances’ from time to time at Guild events.

    I have been a member of the Guild for around 28 years, as member of St Michael’s church in Basingstoke where I have in the recent past held various positions including Tower Captain for 5 years, Steeple Keeper and Treasurer.

    For me, the pleasure of ringing is not only self satisfaction, but also to help others to develop their skills in the tower. Within my own tower this may include bespoke practices to benefit learners specific requirements, quarter peals to give them the opportunity to both learn a method well and to enjoy the reward of achievement, and generally supporting all of the ringers in their goals and ambitions.

    Having served as Guild Vice Master for 3 years I am now delighted to take on the role of Master and look forward to working with you all to strengthen links within the Guild and to enhance your enjoyment in ringing.

    One of the main assets of the guild are you, the ringers, and without your skill and dedication, regularly attending Sunday ringing and practices, our ringing would be in a very sorry state.

    Thank you

    Pete Jordan

    W&P Guild Master

     

Winchester and Portsmouth Guild Officers – what our volunteers do

The following suggestions may be helpful to members thinking of offering themselves for election. The descriptions are in no way exhaustive but are intended to give a feel for some of the offices.

All Officers

1  Put simply, Officers aim to further the Objects and Aims of the Guild – essentially that is to encourage more and better ringing, good bell maintenance and safe practice by uniting ringers for mutual support.
2  The Guild organises meetings, practices and events. You may well be involved in the planning of these.
3  Good communications are always important. Simply talking to as many people as possible at Guild or District events helps enormously.
4  District members may come to you for help and advice on matters concerning their bells and ringing in their tower. Other Officers and Committees are available for advice and support.

Principal Officers:

Guild Master

The figure head of the Guild, represents the Guild to outside bodies and chairs Guild meetings, The Annual General Meeting and any extraordinary meeting that may be called and meetings of the Guild Executive Committee; attends meetings of the Bell Restoration Trustees and the District Officers’ Forum. It is desirable to attend some meetings of the various Committees of the Guild. This should all be done in an efficient and friendly manner. In co-operation with your deputy attend the District Annual Meetings, co-ordinate the work of the other Officers and make sure nothing is left undone.
In conjunction with other officers make policy and the day-to-day for the Guild.
You are one of the Trustees of the Bell Restoration Fund, a Registered Charity.

Guild Vice-Master

To support the Master in the above duties and deputise as required.

Treasurer

To receive and account for all monies paid to the Guild and make payments as may be required and authorised. To keep accurate records, and draw up annual accounts.

You are one of the Trustees of the Bell Restoration Fund and would be expected to be the Treasurer of the fund, keeping necessary records and preparing and submitting accounts as required of a Registered Charity. You will chair the meetings of the Trustees.

Secretary

As Secretary you are the focal point for communication. You receive letters, emails, reports and telephone calls and disseminate information to the appropriate people as quickly and effectively as possible. You book halls for the Executive Meetings and District Officers Forum and work with the district that hosts the A.G.M. each year, deal with the sales of membership certificates and Guild badges and organise reprints and
re-orders when necessary. You prepare agendas for meetings, calling in reports, budget bids, and papers for discussion from the other officers and committee conveners. In conjunction with other officers make policy and the day-to-day decisions for the Guild.

You are one of the Trustees of the Bell Restoration Fund and will act as its secretary.

World’s Ringers to converge on Portsmouth

CC2016 Logo

Do you appreciate their work?  Do you dislike their work?  Or have you never heard of it?

Whatever your views are about the Central Council of Church Bell Ringers, Our W&P Guild has the honour of hosting its AGM in Portsmouth over the weekend of  27th-30th May 2016.

Each year a Guild is chosen to receive members of the CC and this year they will be coming to Hampshire from across the world to enjoy a packed weekend of activities and meetings. Have a look at the details at the event page wpbells.org/cc2016/ – and if you fall in the “never heard of it” category, take a look at  wpbells.org/cccbr-central-council to see what they do and who our representatives on the Council are!

A small group of people have been working very hard getting everything in place for CC2016 and now we are looking to our great Guild for volunteers to do their bit and help out with the events over the weekend.

In particular we need people to:

  1. Act as stewards for the meetings – there is an open meeting on Sunday 29 May 1-3pm, and the main meeting 9am-1pm and 1-5pm on Monday 30 May.  For these we need people to take roving microphones round to speakers, and also on the Monday to act as tellers in any elections/votes, and to help officers etc out where needed.

  2. Go round some of the towers on the Saturday tours – making sure we are met, that ringing only takes place in the allotted times, collecting money/checking day tickets, controlling the crowds and possibly ringing to make up numbers.  The towers have been split into six “helper” routes so it shouldn’t be too rushed.  If we get enough helpers, it would be nice to have three or four at each tower to make sure people arriving on their own get a ring.

  3. Be on the Help Desk in the HQ Hotel at various times to welcome people and answer visitors’ queries.

As you can see there is nothing complicated, we just need as many people as possible from our Guild helping and showing the world how supportive and lovely our ringers are.

If you can help in any way, or want to know a bit more please email cc2016@wp-ringers.org.uk or give Christine a ring on 01794 518068.

Thank you in advance!

CS District Executive Committee Member’s Report 2015 (For ADM)

2015 EXECUTIVE COMMITTEE REPORT

The Executive Committee met in March & November

In March :

  • – the Master read a resignation statement by Rosalind Martin
  • – David Mattingley was elected as a Central Council Representative
  • – the BRF Trustees recommended grants for Wherwell & Ecchinswell
  • – a Council for the Care of Churches DAC Bell Advisers Conference in Winchester
  •     was advertised
  • – the Business Plan was approved
  • – it was decided to disband the BRF Fund-raising and Social Committees

 

– It was decided to propose the following motions to the AGM :

  •      – that a Database of Guild Members be created
  •      – to divert the subscription proportion allocated to the BRF to central & District
  •         funds
  •      – that the Guild reimburse ART/ITTS costs (currently £20 per person) for
  •         members attending an ITTS course

In November :

  • – the final W&P 200 Club draw for the years 2013-5 was held
  • – additional members were elected to the Belfry Stewardship & Communications.
  •    Committees
  • – presentations on using Social Media and the new website were given

– It was agreed to :

  •      – list Elizabeth College, Guernsey separately in future Guild Reports
  •      – send Alan Buswell’s Quarter Peal Project* records to the Archivist        
  •                                                                                      *(established in 1960)
  • – it was advised that the band at Ropley are at pre-planning stage
  • – the Master mentioned her meetings with Christine Hill, the Bishop of Winchester and the Dean of Portsmouth Cathedral; and that her Spinnaker Tower Abseil raised £400 : £200 each for Ropley & Ecchinswell.

2016 dates were agreed or advised : (see also the online guild calendar)

  • – 02 April  South East Region Young Ringers Striking Contest at Epsom
  • – 16 April  National Mini Ring Striking Contest at Marston Bigot
  • – 21 April  Queen Elizabeth’s 90th birthday
  • – 10-2 June  Queen’s national birthday celebrations
  • – 02 July  Guild AGM at New Alresford

Please contact me if you have any questions regarding this Report

Steve Castle

WP Guild 200 Club – now wound up

It seems that some members of the 200 Club did not received their letters earlier in the year from Mark Esbester advising that the club was to be wound up, nor have they been aware of the announcements that the last draw would be made after the Guild Executive last November.

The draw was made as planned and the results are here https://wpbells.org/2015/11/21/200-club-draw-results/
The account that Mark Esbester used for the 200 Club has now been closed, so if you didn’t cancel your standing order, the payment will be returned to your bank.  Please ensure that no future payments are made.
Finally many thanks to Mark for running this club since 1991, and thanks to all those who joined to raise funds for the BRF, nearly £18,000 since it started.

Master’s Update on the Guild Action Plan (Nov 2015)

This was shared at the Guild Exec meeting on Nov 21st 2015

The Action Plan was drawn up after much discussion with many District and Guild Officers and members across the Guild over a considerable time. Many views have been taken into account. We are still very aware that, to get the maximum benefit from the focus that this working document provides, we need to work hand-in-hand with Districts and to actively seek more volunteers.

We do realise that many members are working very hard indeed already – thank you to all. We do believe it’s essential we understand that potential volunteers need to know where we’re heading as a Guild, that any further input they might offer is appreciated and effective. None of us wish to invest our personal and precious time if it is to be wasted or not appreciated. If volunteers enjoy what they do, hopefully that will be rewarding and will result in their continuing to help us.

Since the Action Plan was agreed at the July 2015 A.G.M., we are well underway with the work of the newly formed committees. There has been a great leap forward in Communications..we will hear more about the new website from Ros Martin later on in this meeting.

I’ve asked Deb Baker, Convenor, to prepare a presentation for the Executive  Committee Meeting next March, regarding the potential benefits to us all with the use of Social Media in ringing. When Christine Hill and I had an initial meeting with Bishop Tim of Winchester, in the summer, he was suggesting that we actively consider using “Apps.” more, for example, and to consider how our Guild website might reach out to a wider community. He is likely to consider my request, favourably, to have our new website linked to the Winchester Diocesan website, in due course. He suggested an idea for recruitment leaflets as well. The Dean of Portsmouth Cathedral, when we met, said he was actively considering including video footage of ringing in the rolling “Welcome” video presentation in Portsmouth Cathedral. This is all very positive indeed.

Before leaving Communications here, I would like to formally record our immense thanks and gratitude to all three Communications Committee members that retired in July – David Forder, Rosemary Oakeshott and Ian McCallion. They not only worked extremely hard for the Guild over many years but they continue to offer their help, expertise and advice to the new Communications Committee and the Principal Officers to effect a smooth transition; it’s all very much appreciated. Thank you.

Two other key projects then are in the areas of Education and Belfry Stewardship.

Education

  • the specific item “..to support educational initiatives, especially those improving the quality and sustainability of ringing and ringing teaching in the Guild area.”

In the October 2015 Master’s Message, Section 2b of the Action Plan was highlighted, reminding of the potential financial benefits to Districts and members.

We have aimed to keep the whole application process simple and based on common sense here:

So, for two individual members annually from each District who are supported by their District in considering teaching new ringers, if they wish to apply for up to the maximum funding of £30 for each ringer on an ART Training Sceme place:

  • The starting point is the application to the Education Committee for the relevant course in the normal way
  • The Education Committee will deal with the subsidy; the Education Committee will be reimbursed from central funds.

Regarding any alternative course, the ringers will be able to apply to the Guild Secretary. The four Principal Officers and the Education Committee Chairman will review and use their discretion to make a decision.

The maximum funding of £500 for one District each year, specifically “..to improve the accessibility of, or the provision of, some sort of training scheme.”

We ask that the District Secretary writes to the Guild Secretary, by 28th February, with a basic outline of the project with estimated timescale and costs, listing the anticipated results and benefits and explaining how the project would improve the access or provision of a training scheme.

The four Principal Officers will review applications and make a recommendation  to the Executive Committee in March for a final decision to be made. Subsequently, the Principal Officers would be permitted to use their discretion in when to make payment, including a payment on account, if it was deemed necessary, rather than waiting for the whole project to be completed.

Belfry Stewardship:

the new committee has drawn members from several Districts. It is busy already! New members have needed to take on board all that has gone before, all that might be  required and what tasks need to be undertaken and prioritised. Once again, we’d wish to record our sincere thanks to Roger Barber who has worked so hard leading the committee for so many years and continues to help by guiding and supporting the new committee informally but very effectively.

There is a great deal of content in the Action Plan and in trying to execute the various items listed, aims and work are likely to overlap to some extent. A few more items here but as time is limited today, we will follow up with emails and website postings for further information.

Education

Guild Education Days, each covering a specific subject, are designed to help students to enjoy their ringing, and to learn in a friendly, relaxed, but concentrated environment. They are a mixture of theory and practice, the latter being geared to each student’s needs.

Students are divided into small groups, led by Group Leaders who will know what students can do, and what they are aiming at; students won’t be pushed into attempting the impossible, but they will be encouraged to try things. Each group has a dedicated band of helpers so that, when students ring, they will be surrounded by helpful, friendly experts.

The Guild Education Committee runs four major Education Days each year, though extra ones can be thrown in if time allows. We try to offer some basic subjects, plus something a little more challenging for the more experienced. If anyone has ideas on what they would like to do, we are happy to listen.

Posters and application forms are sent through the District Secretaries to the Tower Secretaries, as well as appearing in news items on Guild website and other media.
Dates of education days are published on our Guild  website page


help help The number of students depends on the number of helpers

Guild Exec Approves Request from School Band of Ringers

Guernsey Elizabeth CollegeIt is a great pleasure to welcome the Elizabeth College (Guernsey) band to the Guild Website.

They are an active band whose request to be included in future Guild Reports, and on this website, was enthusiastically approved at the Executive’s November Meeting.

This Week’s work on the website

Most of the activity this week has been “backstage” but solid progress has been made towards finishing the new Guild Website.

Much of it is “snagging” but obviously when we go live, and ringers from outside the Guild come and have a look around, we don’t want lumps and bumps to give them the impression that the Guild is a place that tolerates shoddy workmanship!

You said that the photos didn’t all display properly

So we are changing the way ALL the photos are displayed, to solve the problem. There are over 200 tower pages, and they have to be altered individually, so this is one reason we appear to be moving slowly at the moment. We have reached “G” in the alphabet though. Onwards and Upwards.

You said you wanted wp-ringers.org. uk to redirect properly

So we are moving the entire email system over into the new website in this phase, rather than leaving it until a few months’ time. It’s added about 3 weeks to the development time at this point but it will mean the retiring webmasters can have a break!!! Well deserved!!!

You said that the words used in the small BW menus were unfriendly

These drive the multiple news feeds so they are really important. A lot of them were shortened forms of tower names or phrases. So, we tested using longer phrases, with spaces, and then changed all the offending ones.

You said you didn’t want any spam through the new system

So we went and analysed the performance of the spam filters that have been running in candsbellringers for 3 years, worked out what the strengths and weaknesses were, and fine tuned the filters on this site. RESULT – no rubbish. At all. (the web team see a copy of all the emails you get, and all of them have been fine).

You said you don’t want your email address to go online

So every “tower contact” and officer who has given the web team permission to use their emai address, now has their own web page which they can quote on posters, other websites, in emails etc etc. The page name is easy to work out – if your name is Fred Bloggs then your page will be https://wpbells.org/contact-fred-bloggs/

You said you wanted to be able to post news JUST onto a tower page…

… and not include it in the front page news feed. We have done that. So you have total control over where your news goes.

You said that the different layouts of the Tower Pages was “a bit random”

And this one is a REAL challenge because one of the underlying philosophies of the website is that each band can have a completely bespoke page or several pages if they wish. But as part of the final pass of the tower pages before we go live, we are making sure all towers have the minimum grid of contact/ringing times/location etc, either on their single page, or on one of their pages if there is a “zone”.

You said that you wanted lots of pages for your tower and surely that’s impossible?

We said Absolutely we can do that! Go for it! BUT wait until after we go live (probably in the New Year) so that we can work with you to build a really nice, useable, friendly, “zone” for your information. We need to think about how the menus and news feeds will work and how we can have a bespoke zone within a consistent site. It’s a challenge, but this was the whole reason for building the site – to bring  news and information into one place where people can easily find it.

You found broken links

Most of these have to be mended individually. So it’s laborious but they matter, so it’s worth the effort. In the process, we have rationalised the names of a lot of pages to make them easier to manage, long term.

And there will be other snags but….

Please keep the feedback coming. We want this site to be the best we can make it,

….Going Live Soon!

 

Major Work on Wpbells.org 28th Nov – 12th Dec

Steady Progress is being made towards going fully live with the new website. You may see disruption this week such as the message “An error has occurred; the feed is probably down. Try again later.” You may also see menus and news feeds straying into unexpected places – both are consequences of one of the changes you have asked for, and should resolve themselves within an hour.

Some members of the Guild have said they anxious for this transfer to be completed as soon as possible – thanks for your patience, work is proceeding as fast as possible but proper planning and testing MUST happen.

Status Now

The Front page now carries all the relevant news and will continue to do so, so you can bookmark wpbells.org to keep up with the news

We believe we have finished moving current and archive material over from wp-ringers to wpbells, so you should find everything you need here, from calendars to events to newsletters to telephone numbers.

If you send an email at the moment, it will probably be handled on the old wp-ringers system, which is the key reason why we are still running both websites.

All the C&S tower pages and rolling news are now on the wpbells, but work to move the C&S District archive across (nearly 1000 pages accumulated over 3 years) has been postponed to later in December so it can be carefully planned – this is going to be complex and we need to get it right first time!

The majority of the Guild Archive remains on Tony Smith’s site. There is no agreement on how to manage this interface but it is not an impediment to taking wpbells live.

We have finished dovetailing wpbells.org with sites belonging to Southampton City Ringers and the Ladies’ Guild. This should create mutually beneficial traffic and help all concerned to spread their news. This creates a little duplicate information but provides all users with an enhanced service. Southampton University Guild are laying similar plans and will dovetail soon.

9 towers (all in C&S) have now gone live on Dove Online, to test out that that interface is working properly.

Plans for this fortnight

We have had loads of feedback and during this fortnight a lot of work needs to happen behind the scenes, in order to  make sure all the problems you have identified are properly addressed.

The system of displaying specific news beside each page works well, but some of the codes originally chosen have a “yuk” factor (too geeky!! Horrid!!) so although it all works, it needs a bit of a rebuild.

The system of gathering news (basically the webmaster hanging around on Facebook and in the various email lists) is OK as a stopgap but LOADS of people have said “we want an easy way to send in news” so we have now completed testing a system to email in news – that will be properly rolled out after this current work is completed, please be patient!

Displaying everything on the front page is technically very simple but several Tower Captains want to be able to post news JUST to their tower page. This will be sorted out this week.

Some of the Tower Pictures don’t fit too well onto their pages – this will be rectified.

The “officers and towers” tables which have been copied over wholesale from wp-ringers don’t fit too well on the slightly narrower pages on wpbells, so they need to be rebuilt from the source tower/officer database and reinstalled and retested. While we are at it, we will simplify the display of bell weights – another thing that several people wanted.

The Dove Online system allows towers to nominate a website for contact information etc. Where towers currently use wp-ringers or candsbellringers, or no website, they will be moved move to wpbells.org towards the end of this week’s work.  Towers which have chosen to use a different website, will not be affected. We can help you to move from one to another if you decide to do so. However:

The decision about which web page to link to, from Dove Online, rests with that tower’s band of ringers, not with a particular webmaster

A quick poll of random Tower Contacts and District Officers has indicated that some of them are unaware of the new site so all of them will be emailed within the next 2 weeks to be informed about the changes and asked to double check their own information.

Emails will also be sent to other webmasters believed to be affected by the planned disappearance of wp-ringers, so they can make the necessary changes to their websites.

Finally Going Live

… will probably occur about a week later if all goes smoothly, and will entail formally telling Google CCCBR, and ART that wpbells is the official Guild Website, and putting an automatic redirection onto wp-ringers (details being fleshed out with the wp-ringers team), to assist any users who are still unaware of the new site.

The Beginning of the real work!

AT THIS STAGE we can regard the system as being through the design and implementation stage, and into “business as usual” status. However we will continue to work with towers and Districts to enable them to make full use of the services they wish to use – contact management, news, event promotion, etc etc.

 

Volunteers Needed to help Organise Striking Contests

Viv Nobbs Writes:

Volunteers needed, please! We need active help if the Striking Contests are to survive and thrive.
We do realise that many members are working very hard indeed already – thank you – but you might know someone that would enjoy helping us arrange the various contests? If so, please put them in touch with me for further details.
We are sure there are many benefits to be had for bands entering the contest, apart from the competition element itself. The building of teams can be motivating and great fun, encourages team spirit and can help with the retention of ringers.

Click to contact Viv

Update on plans for CC2016 May 27th-30th

CC2016 Logo
CC2016 May 27-30

Plans are coming on, we’re going to print with the brochure by the end of the year.

Please put the date in your diary and your District Diary now because HELP will be needed from Stewards, and help manning the open towers and the Help Desk for the weekend, greet our guests, etc.

Christine Hill

The organising committee  is working VERY hard and thanks! Viv

What happened at the Exec meeting (UNOFFICIAL WRITEUP!)

image

 

New members of the exec were welcomed:
– Deb Baker (convener of Communications Committee)
– Martin Barnes (Convener of the Belfry Stewardship Committee)

The meeting discussed and approved budgets for the various committees, which were in the order of tens or a few hundred pounds.

Viv Nobbs MasterViv Nobbs spoke:

The Action Plan was drawn up after much discussion with many District and Guild Officers and members across the Guild over a considerable time. Many views have been taken into account. We are still very aware that, to get the maximum benefit from the focus that this working document provides, we need to work hand-in-hand with Districts and to actively seek more volunteers.

We do realise that many members are working very hard indeed already – thank you to all. We do believe it’s essential we understand that potential volunteers need to know where we’re heading as a Guild, that any further input they might offer is appreciated and effective. None of us wish to invest our personal and precious time if it is to be wasted or not appreciated. If volunteers enjoy what they do, hopefully that will be rewarding and will result in their continuing to help us.

Since the Action Plan was agreed at the July 2015 A.G.M., we are well underway with the work of the newly formed committees. There has been a great leap forward in Communications..we will hear more about the new website from Ros Martin later on in this meeting.

I’ve asked Deb Baker, Convenor, to prepare a presentation for the Executive  Committee Meeting next March, regarding the potential benefits to us all with the use of Social Media in ringing. When Christine Hill and I had an initial meeting with Bishop Tim of Winchester, in the summer, he was suggesting that we actively consider using “Apps.” more, for example, and to consider how our Guild website might reach out to a wider community. He is likely to consider my request, favourably, to have our new website linked to the Winchester Diocesan website, in due course. He suggested an idea for recruitment leaflets as well. The Dean of Portsmouth Cathedral, when we met, said he was actively considering including video footage of ringing in the rolling “Welcome” video presentation in Portsmouth Cathedral. This is all very positive indeed.

Before leaving Communications here, I would like to formally record our immense thanks and gratitude to all three Communications Committee members that retired in July – David Forder, Rosemary Oakeshott and Ian McCallion. They not only worked extremely hard for the Guild over many years but they continue to offer their help, expertise and advice to the new Communications Committee and the Principal Officers to effect a smooth transition; it’s all very much appreciated. Thank you.

 

Two other key projects then are in the areas of Education and Belfry Stewardship.

Education

  • the specific item “..to support educational initiatives, especially those improving the quality and sustainability of ringing and ringing teaching in the Guild area.”

In the October 2015 Master’s Message, Section 2b of the Action Plan was highlighted, reminding of the potential financial benefits to Districts and members.

We have aimed to keep the whole application process simple and based on common sense here:

So, for two individual members annually from each District who are supported by their District in considering teaching new ringers, if they wish to apply for up to the maximum funding of £30 for each ringer on an ART Training Sceme place:

  • The starting point is the application to the Education Committee for the relevant course in the normal way
  • The Education Committee will deal with the subsidy; the Education Committee will be reimbursed from central funds.

Regarding any alternative course, the ringers will be able to apply to the Guild Secretary. The four Principal Officers and the Education Committee Chairman will review and use their discretion to make a decision.

The maximum funding of £500 for one District each year, specifically “..to improve the accessibility of, or the provision of, some sort of training scheme.”

We ask that the District Secretary writes to the Guild Secretary, by 28th February, with a basic outline of the project with estimated timescale and costs, listing the anticipated results and benefits and explaining how the project would improve the access or provision of a training scheme.

The four Principal Officers will review applications and make a recommendation  to the Executive Committee in March for a final decision to be made. Subsequently, the Principal Officers would be permitted to use their discretion in when to make payment, including a payment on account, if it was deemed necessary, rather than waiting for the whole project to be completed.

Belfry Stewardship:

the new committee has drawn members from several Districts. It is busy already! New members have needed to take on board all that has gone before, all that might be  required and what tasks need to be undertaken and prioritised. Once again, we’d wish to record our sincere thanks to Roger Barber who has worked so hard leading the committee for so many years and continues to help by guiding and supporting the new committee informally but very effectively.

There is a great deal of content in the Action Plan and in trying to execute the various items listed, aims and work are likely to overlap to some extent. A few more items here but as time is limited today, we will follow up with emails and website postings for further information.

 

2016 “Firsts Fortnight” for the Guild. 1st March – 15th March 2016. Please ask your District to consider choosing appropriate categories e.g. first quarter peal, first visit to another tower, first touch called. This gives a specific aim for a ringer and offers the District and Guild an opportunity to recognise individual achievements. The results can be posted on the website, of course.

 

2016 Guild Peal Festival. June 2016. A natural follow on to the 2015 First Peal initiative that is going so well. There is a good deal happening that month, so we’re anticipating a variety of footnotes! Let’s see if we can see a significant increase in
“W & P” peals next year!

 

Young Ringers’ Events

a)

South East Region Young Ringers Striking Contest. We’ve been invited by The Guildford Diocesan Guild Young Ringers to enter a team on Saturday 2nd April at Epsom. Details to follow. We will be discussing with a number of ringers who are actively helping young ringers’ groups already with a view to a team entering from our Guild. We have registered an interest.

 

b)

We’ve been asked by The Salisbury Guild to consider a jointly organised ringing and social event, possibly in the summertime of 2016. Again this will be considered and discussed – more details will be made available, as soon as possible.

 

The Guild’s two main events:

 

  1. a) Inter-tower 6 and 8 bell striking contests

21st May A.M. -. Details to follow.

We need active help if these contests are to survive and thrive. We are sure there are many benefits to be had apart from the competition element. The building of teams  can be motivating and great fun, encourages team spirit and can help with retention of ringers. We will endeavour to work with a District and hope to make a good day out for ringers.

 

  1. b) G.M Ringing Day 2nd July 2016

Hosted by the Winchester District, the day will include the Inter-District 8 bell striking contest. Again, efforts are being made to make the day enjoyable and arrangements are being made now. We will be asking for some feedback later in the meeting about the possibility of a social event taking place in the evening.

 

So, in rounding up here, we would ask for your support on these matters, please.

 

Please get to know the Action Plan well yourself and encourage your members to really engage with it, too. Consider what benefits might be had to help  the local leaders who are trying so hard to sustain and improve ringing for Sunday worship across the Guild. Thank you.

 

Social Media

… is here to stay and we need to use it well. All the references will lead back to the website so that’s why we’re working on it so hard.

On Facebook

  • Groups are supportive and Inward Looking…. it’s a discussion group. It needs content. It’s another way of sharing information.
  • Pages are outward looking
  • Pictures of Children need permission but otherwise it’s a more open society and photos taken on a phone will end up of social media….

We need to push news items out into the normal media (TV, radio, newspapers, other website)

Apps – another way of learning. Smartphones are fantastic tools. All the kids in the tower are hunkered down on their phones learning the methods they will then ring. FACT people look at their phones all the time.

Viv responded by saying towers can have a nominated person to “do social media” – it will help that person to become part of the team and feel useful.

Tony Smith URGED all present to encourage ALL people present to encourage EVERYONE to join the list. It’s a fantastic communications tool with several hundred members.

Viv passed on a request from a tower – could we streamline comms please? Lots of different email lists, facebook groups, can be too much

John Davey requested that information shouldn’t be limited to one medium (eg Twitter) but available across all of them.

Website Presentation

… much food for thought and feedback was sought from those present.

CCCBR – initiative following Wellesbourne

At the AGM of the Central Council of Church Bellringers (CC) on 29 May, there was something a little bit different on the Agenda. Members were given the opportunity to participate more than usual, by taking part in group discussions with others from their regions. These discussions were wide ranging, covering the challenges they face and identifying opportunities for further cooperation with each other and the CC. The flipcharts have all been written up, the post-it notes have all been collated and this summarises the key points, ideas and recommendations. During the session, one member wrote on a post-it note “We are limping” and this seems to be a reasonable summary! The good news is that some Guilds/Associations are in good shape, having done new things to modernise, so others who are struggling more have ideas they can learn from. The most common challenges were recruitment and retention, particularly youngsters. The most common opportunities identified were a need for leadership training, plus working together more on recruiting and retaining. Overall, there are significant areas of concern and a need for urgent action.

The regional groups idea has folded and now change is likely to be piloted locally (that’s us folks!)  and then shared through the CCCBR

Channel Islands Proposal was agreed

/\ /\  /\

Alan from Alton and Petersfield have collated a report of quarter peals. His physical archive of reports will join the Librarian’s archive in the Hampshire Records Office and Rosalind will talk to him about formats and media suitable for the website.

Striking Competitions committee needing new people – really great opportunity to organise events that make a difference – people enjoy them, they focus on their striking, one is pencilled in to take place Basigstoke Dsitrict

Future AGMs are going to clash with the RW National Youth Championships, so we will shift to accommodate.

The AGM (July 2nd) will be based at New Arlesford (using Cheriton, Titchbourne, Easton as well in the Itchen Valley) to have a range of towers within easy reach. These are mostly 6 bell towers.

  • ringing
  • striking competition
  • lunch
  • service
  • AGM
  • tea

The service has been discussed and the decision taken to maintain it and definitely hold it(and lunch)  between the striking competition and the AGM. A proposal to put the stirking competition and AGM sections together with nothing in between, was rejected.

John  Davey proposed that Districts can be consulted about whether the running order for the day needs to change. This was accepted.

Ringing World Calendar is US this year!!

CCCBR2016

Plans are coming on, going to print with the brochure by the end of the year. HELP will be needed from Stewards, and help manning the open towers and the Help Desk for the weekend, greet our guests, etc. Viv commented that the organising committee (chaired by Christine Hill) is working VERY hard and thanks!

Welcome Pack

  • Discover Bell Ringing

AOB

Guild insurance cover was raised at a recent

PDF and WORD

Tony Smith clarified that pdf is excellent for sending a document out for printing or reading on a large screen.

Printing from the web Madelaine has real problems making this work neatly!!! Rosalind will contact and help!

Heritage Open Days

These look like a good mechanism to use an existing publicity machine to promote ringing and find recruits. Good to have a Ride and Stride that day too perhaps?

 

 

 

The Guild Archive

Catalogue May 2003

Analysis and cataloguing the Guild’s archival material is a continuous process and the most presentable material is either held in the Guild Library bookcase or is lodged with the Hampshire Record Office.

The Hampshire Record Office is in Sussex Streeet, Winchester, SO23 8TH (tel: 01962-846154), just opposite Winchester railway station. The HRO is part of the County Archive Research Network, and normal admission is on presentation of a CARN reader’s card. If you have one, take it with you, or take material to prove your identity so that they can issue you with one. The reference 20M94 identifies the W&P collection. I am grateful to the HRO for permission to reproduce this extract from the catalogue (for which they hold the copyright) relating to bellringing in Hampshire.

The material is held in the ringing chamber of Winchester Cathedral is generally less substantial. It includes booklets, pamphlets, individual papers and press cuttings relating to specific local events and services collected for . To gain access, please contact me by email , by ‘phone on 01962 885234, or at 31 Woodgreen Road, Winchester, SO22 6LZ.   The W&P Library collection contains books on the local history of parishes in the Guild, as well as a fine collection on books of interest to ringers at large.

Bruce Purvis, Guild Librarian and Archivist

Hampshire Record Office Holdings
Minute book Feb 1900 – Jul 1923 20M94/1
Minute book Jul 1932 – Jul 1948 20M94/2
Minute book Jul 1948 – Jun 1964 20M94/3
Minute book Jun 1964 – Mar 1975 20M94/4
Minute book Jul 1975 – Dec 1987 20M94/5
Minute book, Alton District Jan 1928 – Apr 1939 20M94/6
Minute book, Alton and Petersfield District Jun 1939 – Feb 1960 20M94/7
Minute book, Christchurch (New Forest) District Oct 1903 – Nov 1913 20M94/8
Minute book, Christchurch District Dec 1915 – Sep 1929 20M94/9
Minute book, Southampton District Feb 1937 – Oct 1960 20M94/10
Minute book, Southampton District Jan 1960 – Jan 1968 20M94/11
Minute book, Winchester District Dec 1903 – Feb 1913 20M94/12
Minute book, Winchester District Nov 1913 – Dec 1927 and Southampton District Jan 1928 – Jan 1937 1913 – 1937 20M94/13
Minute book, new Winchester District Jan 1928 – Jan 1951 20M94/14
Minute book, the ringers of St Mary’s Southampton Jul 1914 – May 1939 20M94/15
Receipt and Expenditure account Jan 1912 – Jul 1919 20M94/16
Cash Accounts Jan 1938 – 1963 20M94/17
Basingstoke District account book 1961 – 1986 20M94/42
Annual General Meeting attendance book Jul 1928 – Jul 1987 20M94/18
Attendance book Christchurch District Feb 1951 – Dec 1971 20M94/19
Attendance book Southampton District Oct 1965 – Jan 1967 20M94/20
Attendance book Christchurch and Southampton District Jan 1972 – Jun 1981 20M94/21
Peal book Dec 1881 – Jan 1891 20M94/22
Peal book Jan 1891 – May 1894 20M94/23
Peal book May 1894 – Apr 1896 20M94/24
Peal book Jan 1943 – Dec 1952 20M94/25
Peal book, George Williams Jan 1884 – Oct 1891 20M94/26
Peal book, George Williams Oct 1891 – Jan 1907 20M94/27
Peal book, George Williams Feb 1907 – Oct 1938 20M94/28
Peal book, George Williams Oct 1938 – May 1940 20M94/29
Photograph of George Williams n.d. 20M94/30
Campanologia’ a manuscript description of the church bells of Winchester and Hampshire Feb 1877 20M94/31
Group photograph of the Central Committee of the Winchester Diocesan Guild of Change Ringers (individuals identified) 1925 20M94/32
Album of photographs of ‘leading conductors’ taken from ‘The Ringing World’ c.1938 – 1939 20M94/33
Belfry visitors’ book compiled at the Centenary Service of Thanksgiving, Winchester Cathedral, 26 Jun 1979 and attendance list, AGM 7 Jul 1979 1979 20M94/34
A Journal of the Centenary Year, compiled by KSB Croft, Master of the Guild, commemorating the 900th anniversary of Winchester Cathedral 1979 20M94/35
Photograph of bells and bell frame, possibly at Havant n.d. 20M94/36
Various postcards and photographs of churches (non-Hampshire) 45 items n.d. 20M94/37
Minute book, Basingstoke District Sep 1903 – Jan 1933 20M94/38
Minute book, Basingstoke District Apr 1933 – Apr 1954 20M94/39
Minute book, Basingstoke District Jun 1954 – Apr 1973 20M94/40
Minute book, Basingstoke District 1973 – 1988 20M94/41
Account book, Basingstoke District 20M94/42
Minute book Portsmouth District 1922 – 1940 20M94/43
Minute book Portsmouth District 1940 – 1963 20M94/44
Minute book Portsmouth District 1963 – 1968 20M94/45
Minute book Portsmouth District 1968 – 1975 20M94/46
Minute book Southampton District 1960 – 1982 20M94/47

Items Currently Held In The Winchester Cathedral Ringing Chamber

George Williams Scrapbook, Photos and Peal Compositions
Wilfred Andrews correspondence 1905 – 1945
Wilfred Andrews collected booklets (Winchester) 1893 – 1942
Wilfred Andrews Guild Towers correspondence
Press cuttings and some photographs 1990 -1992
W&P Guild Scrapbook 1971 – 1989
Ephemera Before 1960
Ephemera 1960 – 1979
Ephemera 1980 -1984
Ephemera 1985 – 1989
Ephemera 1990 – 1994
Ephemera 1995 – 1998
Ephemera 1999
Ephemera Millennium Ringing
Ephemera 2000 – 2001
Ephemera 2002 – 2003

Master’s Message – RIP Simon Lipscombe

Senna has asked me to let all Guild members know the sad news that Simon passed away late last night. Senna, his husband, was with him holding his hand, and said that Simon was at rest and very peaceful.

Simon and Senna have shown great courage and fortitude throughout Simon’s illness. We will miss Simon with his enthusiasm and his great sense of humour – more than words can tell. Please may I ask that we show our love and support to Senna and Simon’s family at this sad time.

R.I.P. Simon, my good friend, and thank you so much for all that you’ve achieved to encourage and enhance church bell ringing throughout your all-too-short life.

Viv Nobbs
Master

 

Master’s Message October 2015

queens birthdayDear All,

I hope you’ve all had a good summer break and are now settled back into enjoying your regular ringing once again.

There are many special occasions that we celebrate with our ringing and we’ve just seen H.M. Queen Elizabeth become our country’s longest reigning monarch. A good deal of ringing took place and it was an excellent opportunity to engage with our church congregations and communities.

high-quality-firstpeal2015-001An event from which ringing might well benefit from publicity is the First Peal 2015 initiative. Quite a challenge – aiming for 300 first pealers in a year – but well worth the effort. It’s good to have a target – it helps us focus on achievement. Not only that but, just as in striking contest mode, we can get a great deal of positive teamwork and fun out of the journey towards attaining a particular goal and a great sense of satisfaction when we get there.

The W & P has been helping to reach this particular goal – within our Guild area to date, we have had 14 (including one compounding member)   “2015 First Pealers”. There was also a peal by the Southampton University Guild with five first pealers  and a handbell peal for the “Page 3 Society” on Alderney with one first pealer. I’m keen to encourage more. Please get in touch with me, if you feel we could assist in any way.

guild action plan logoAt the A.G.M. in July, the Action Plan was accepted; thank you. This plan (a summary and full plan are displayed on the Guild website) is very much a work in progress document. We have pledged Guild funds in a genuine attempt to help support Districts and their officers when resources are generally stretched.  Please consider taking a look at a few sections that might well benefit you or members in your tower or District. One example is funding for one district initiative each year up to £500 to improve the accessibility of, or the provision of some sort of training scheme. More details on how to apply will be given at the Executive Committee meeting on 21st November.

We are pleased to advise that we have had a few more volunteers to serve as committee members since the A.G.M. – ideal as there is plenty for us all to do. So, welcome additions to the committees have been: on Belfry Stewardship -Mark Warner,  Lexi Skeldon and Kieran Downer and on Communications –
Rosalind Martin.

The Belfry Stewardship Committee has held its first meeting – a good deal was achieved and there is much enthusiasm evident there.

The new Communications Committee is busy building the new website and in the process of helping to plan for the development of an electronic database.

The Education Committee members continue to work hard in providing their splendid courses. The committee meetings are now using modern technology enabling Duncan in Guernsey to attend without travelling out of his front room!

We were sorry that the Inter-District 10-bell Striking Contest had to be cancelled. The new committee and the Principal Officers will be working hard to ensure that participation in future contests is encouraged and that plans are made well in advance to ensure that members have plenty of opportunity to reserve the date(s) and to get their practices well underway.

The Ringing World National Youth Contest power point presentation by Linda Garton in Bishopstoke was excellent. We are very grateful to Linda and her husband, John Loveless, for giving up their whole day to support our efforts in this way. We are hoping to receive the presentation slides from Linda so that we might be able to pass on the great information to those that were unable to get to meet her on the day.

RW Calendar 2016 iconDon’t forget Christmas! You might well have seen by now the 2016 Ringing World Calendars featuring W & P towers – some great photos. They’ll make great presents – see if we can get them sold out!

Happy Ringing!

Viv Nobbs

Master

Guild Rules (as at July 2014)

 

  1. TITLE

    The Society shall be called ‘The Winchester and Portsmouth Diocesan Guild of Church Bell Ringers’ (hereinafter called ‘The Guild’).

    OBJECT

    To unite the Church Bell Ringers in the Diocese of Winchester and Portsmouth for mutual support consistent with:

    1. promoting in co-operation with incumbents an appreciation and observation of the tower as part of God’s House.
    2. the recognition of the position of ringers as church workers.
    3. encouragement of ringing for Divine Service, cultivation of change ringing and the preservation of the church bells in an efficient condition.
  2. CONSTITUTION

    The Guild shall consist of Patrons, Presidents, Vice-Presidents and Members. The following shall be appointed ex-officio:-Patrons: The Very Rev The Dean of Winchester, The Very Rev The Dean of Portsmouth; Presidents: The Right Rev The Lord Bishop of Winchester, The Right Rev The Lord Bishop of Portsmouth; Vice-Presidents: The Right Rev The Suffragan Bishop of Southampton, The Right Rev The Suffragan Bishop of Basingstoke, The Very Rev The Dean of Guernsey, The Very Rev The Dean of Jersey, The Venerable the Archdeacons of Winchester, Portsdown, Bournemouth, The Meon and The Isle of Wight. The Diocesan areas shall be divided into Districts, each being self-administered.

  3. CENTRAL COUNCIL

    The Guild shall be affiliated to the Central Council of Church Bell Ringers and shall observe its rules and decisions. Representatives thereto shall be elected for a triennial period in accordance with the constitution of the Council. The Guild may pay fares and reasonable out of pocket expenses for not more than three days to its representatives attending the meetings of the Council. Representatives shall make a report of the proceedings to the next Annual General Meeting of the Guild.

  4. ADMINISTRATION

    The administration of the Guild shall be vested in an Executive Committee (of whom seven shall form a quorum) consisting of: the Master (Chairman), Vice-Master, immediate Past Master, Honorary General Secretary, Honorary Treasurer, Honorary Recorder of Peals, Honorary Librarian and Archivist, Honorary Report Editor, Minute Secretary, Public Relations Officer, Child Protection Officer, Central Council Representatives, the Trustees of the Bell Restoration Fund, the Convenors of sub-committees, and District Representatives (who shall normally include the District Secretaries or their proxies) to be elected by the annual District meetings. Districts with more than 100 members (associate and ringing) may send one additional representative. The Executive Committee has the authority to co-opt members on to the committee for special purposes, delegate any of its duties to sub-committee(s) or co-opted members and fill any vacancies arising among officers until the next General Meeting qualified to elect officers. The Executive Committee shall meet at least once annually. Reasonable expenses of members attending meetings of the Executive Committee may be defrayed by the Guild.

  5. GENERAL MEETING

    A General Meeting of the Guild shall be held annually in each of the following Districts in turn: District 1 Andover, District 2 Portsmouth, District 3 Winchester, District 4 Christchurch and Southampton, District 5 Basingstoke, District 6 Isle of Wight, District 7 Alton and Petersfield, District 8 Channel Islands, to receive reports, a statement of accounts and applications for grants, to fix the place and date of the next Annual General Meeting and to transact any other Guild business. Every third year to elect a Master, Vice-Master, Honorary Secretary, Honorary Treasurer, Honorary Recorder of Peals, Honorary Librarian and Archivist, Honorary Report Editor, Minute Secretary, Public Relations Officer, Child Protection Officer, Honorary Independent Examiner and Central Council Representatives. Officers elected shall remain members of the Administration (Rule 4) ex-officio for a period of three years when, with the exception of the Master and Vice-Master, they will remain eligible for re-election. The Master and Vice-Master will remain eligible for re-election unless they have previously been re-elected. The election of an officer(s) to fill a vacancy (Rule 4) must be confirmed at the next General Meeting of the Guild. A Special General Meeting may be called at any time upon a request to the Hon General Secretary, signed by either the Presidents, the Master or not less than twenty ringing members of the Guild. The Secretary shall give three weeks’ notice to the Guild of Special General Meetings, by posting to each local secretary, for display in the towers, particulars of the business.

  6. MEMBERSHIP

    There shall be the following classes of membership of the Guild:

    1. Ringing membership shall be open to those ringers who normally reside within, or ring at towers within, the two diocese, and any ringer from outside the two diocese who wishes to be a full member of the Guild.
    2. Life membership shall be conferred upon those who have completed 50 years ringing or associate membership of the Guild. The Executive Committee may also recommend any individual for election to life membership at an Annual General Meeting of the Guild in recognition of their services to the Guild.
    3. Associate membership shall be open to non-ringers who wish to be associated with and support the objects and activities of the Guild.
    4. Compounding membership shall be open to those ringers who reside outside the two diocese and who do not normally ring at a tower within the diocese. Compounding members shall have no vote at meetings of the Guild and shall not propose or second a belfry election.
    5. Probationary membership shall be open to those learning to ring at a tower within the two diocese. Probationary members shall have no vote at meetings of the Guild, nor be eligible to hold any District or Guild office.
  7. ELECTIONS
    1. All classes of member, with the exception of life members, may be elected at any District meeting.
    2. Life members may only be elected at a General Meeting of the Guild.
    3. Members may also be elected prior to a peal which is intended to be rung by the Guild, provided that at least half the band are already life and/or ringing and/or compounding members who have transferred from ringing membership, and subject to the peal being successful and the election being confirmed at the next meeting of the District in which the election took place. In the case of an election prior to a peal outside the Guild area, the election may be confirmed at the next meeting of any District.
    4. Probationary members may also be elected at any tower within the two diocese, by two or more Guild members other than probationary members, and subject to confirmation at the next meeting of the District in which the election took place. The
    5. Executive Committee shall have the power to veto any election, or to dismiss a member for misconduct; but the person concerned shall have the right of appeal to the next Annual General Meeting of the Guild. In the event of a dismissal, such members shall be debarred from further re-election for such period as the Executive Committee may determine, unless reinstated at the Annual General Meeting of the Guild.
    6. On election, new members (excluding probationary and compounding members) shall be supplied with a copy of the current annual report (if available) free of charge.
  8. SUBSCRIPTIONS
    1. Subscriptions fall due upon election and subsequently upon 1st January each year. A member who fails to pay his subscription for the current year by 30th June shall be deemed to have withdrawn from the Guild.
    2. A proportion of each subscription shall be allocated to one or more ringing-related charities. The amount of the subscription and proportion allocated to each ringing-related charity 3for each class of membership shall be determined from time to time at the Annual General Meeting of the Guild, or at a Special General Meeting called for the purpose, and published in the Guild’s annual report.
    3. Ringing members in full-time education or over the age of 60 and associate members over the age of 60 may pay a reduced subscription as determined at the meeting. Life members are not required to pay a subscription. The subscription paid by a probationary member will form part of their subscription as a ringing member if elected as such during the same calendar year.
    4. A member, other than a probationary member, leaving the two diocese may transfer to compounding membership without further payment on application to their District Secretary.
    5. Any increase in subscription or alteration in the proportion allocated to each ringing-related charity shall take effect immediately following the meeting at which it was made.
  9. AFFILIATION

    Each tower in the Guild area, regardless of whether it has Guild members in its band or not, shall be deemed to be ‘in union’ with the Guild.

  10. LOCAL SECRETARIES

    Each tower in the Guild shall appoint a local secretary, who will be responsible for conducting such correspondence as required, rendering an annual report to the District Secretary and collecting subscriptions from Guild members for transfer to the District Treasurer.

  11. DISTRICTS

    No tower shall be transferred from one District to another without the consent of the majority of ringers of the tower concerned and of the Annual General Meeting of the Guild.

  12. DISTRICT OFFICERS

    In each District a Chairman, Ringing Master, District Treasurer and Honorary Secretary shall be elected and such other officers as the District may determine.

  13. DISTRICT MEETINGS

    An Annual Meeting shall be held in each District as early in each year as is practicable, but not later than 21st February, to receive reports and statements of accounts, to transact any other business, including fixing the date and place of the next Annual District Meeting, and at least every third year elect District officers. Such other District meetings may be held as decided by the members, practice meetings being encouraged. Only members of a District may vote in the business of that District.

  14. DISTRICT FUNDS

    Each District Treasurer shall receive ALL subscriptions of members in his District, pay from the funds all the expenses of the District, and at the end of the year prepare a balance sheet which shall be independently examined and, after presentation to the Annual District Meeting, forwarded to the Honorary Treasurer of the Guild not later than 28th February, together with the proportion of the subscriptions due to the Central Fund and Guild Bell Restoration Fund (Rule 15). District funds may only be expended for administration and for such purposes as are sanctioned by these rules or by a General Meeting of the District concerned. First charge on District funds after administration shall be for instruction (whenever possible) in change ringing. If District funds prove insufficient for this charge, the deficiency may be met in whole or part by a contribution from the Central Fund. The instructor(s) may claim travelling expenses and any other out of pocket expenses.

  15. CENTRAL FUND

    Seventy per cent (fifty per cent from the Channel Islands District) of all subscriptions, excluding the proportion allocated to each ringing-related charity, shall be allocated to a Central Fund for the general administration and expenses of the Guild and for any other purpose that the members in General Meeting may direct. The Honorary Treasurer shall receive, not later than 28th February, all monies due to the Central Fund and Guild Bell Restoration Fund and shall be empowered to disburse all accounts properly incurred in the central administration of the Guild, either in cash payments or by cheques drawn on the Guild current banking account, which cheques he shall be authorised to draw. He shall maintain a statement of central accounts. The remaining thirty per cent of subscriptions, excluding the proportion allocated to the Guild Bell Restoration Fund, shall be retained by the Districts, except in the case of the Channel Islands District where fifty per cent is retained, for the purposes of meeting expenses of the Districts incurred under these rules. If there be any deficiency in the Central Fund, the Annual General Meeting of the Guild may, by resolution, require the Districts to meet the deficiency in proportion to the amount of each District’s receipts retained that year. At any time during the year the Executive Committee may, if necessary, direct the District Treasurers to pay over to the Central Fund all, or part of, the proportion of subscriptions actually received and due to the fund.

  16. INSTRUCTORS

    Districts are requested to compile a list of instructors who are willing to assist towers (Rule 14).

  17. GUILD LIBRARY

    The Honorary Librarian and Archivist shall be responsible for the safe keeping of the Guild library and any other property acquired by the Guild unless other arrangements are made by the Executive Committee. He shall maintain an inventory of such books and property and shall render annually a report to the Executive Committee.

  18. REPORTS

    Local secretaries shall forward an annual report on the activities of their tower to their District Secretary not later than 4th January of the following year. Each year the Honorary Report Editor of the Guild will issue a questionnaire to each District Secretary for completion. District Secretaries shall forward the completed questionnaires and an annual report on the activities of their District to the Honorary Report Editor for publication, not later than 28th February. Funds permitting, an annual report shall be published, the contents of which shall be at the discretion of the Executive Committee. A copy will be supplied free to all except probationary and compounding members.

  19. PEALS

    Peals which are to be recognised by the Guild and have their details published in the annual report must be rung by bands composed entirely of members of the Guild other than probationary members, at least half of whom must be life and/or ringing members and/or compounding members who have transferred from ringing membership. An account of each peal including details of compositions on seven bells and above, together with the peal fee for each ringer participating, shall be sent to the Honorary Recorder of Peals within one month of the peal being rung. If the above conditions are not fulfilled, the peal shall not be recognised by the Guild, nor its details published in the annual report, excepting that the Annual General Meeting of the Guild shall be able to recognise such peals in exceptional circumstances. At the end of each calendar year, the income from peal fees shall be transferred to the Guild Bell Restoration Fund and to the General Fund (towards the cost of printing details of peals in the annual report). The amount of the peal fees and the proportions transferred to the Bell Restoration and General Funds shall be determined from time to time by the Annual Meeting of the Guild, or a Special General Meeting of the Guild called for the purpose and published in the annual report. Any alteration in the amount of fees and proportions in which they are transferred to the General and Bell Restoration Funds shall take effect on the following 1st January.

  20. DAMAGE

    The Guild may accept responsibility for any damage done by members to the bells, etc. in any tower in which a meeting of the Guild is being held. In such circumstances the officers of the District concerned are empowered to take steps to make good the damage which shall be a charge on the District concerned. In the case of a General Meeting of the Guild, the Master, Honorary Secretary and Honorary Treasurer will take the necessary action and make a charge on the Central Fund.

  21. REDUNDANT BELLS

    In the event of either: (a) redundant bells coming into the possession of the Guild or (b) the advice of the Guild being sought on the disposal or movement of redundant bells, the Trustees of the Bell Restoration Fund shall be empowered to decide upon the disposition of such bells or offer such advice as they feel is appropriate. Where possible, such decisions or advice shall be subject to confirmation by the Guild Executive or Annual General Meeting of the Guild.

  22. ALTERATION OF RULES

    No alteration or addition to the above rules may be made except at a General Meeting of the Guild or Special Meeting called for the purpose, when the number of eligible members voting in favour must be at least 20 and double those voting against the proposal. Notice of any such proposed alteration or addition must be given in writing, at least two months before the date of the meeting, to the Honorary General Secretary of the Guild who shall inform all tower secretaries of the Guild of this proposal at least one month before the aforesaid meeting. Any alteration or addition to the rules shall become operative on the following 1st January.


Bell Restoration Fund Rules Guild rules

  1. TITLE

    The fund shall be known as the Winchester and Portsmouth Diocesan Guild of Church Bell Ringers Bell Restoration Fund.

  2. REGISTRATION

    The fund shall be registered as a charity.

  3. AIMS

    The object of this fund shall be to provide financial assistance by way of grants to Churches, within the Diocese of Winchester and Portsmouth, incurring expenditure on the provision, maintenance, improvement or acoustics of their bells and bell installations, or for the maintenance of the fabric of their towers and belfries, to enable their bells to be properly rung in full circle.

  4. DEFINITIONS

    References to ‘the Guild’ shall mean the Winchester and Portsmouth Diocesan Guild of Church Bell Ringers. References to ‘the Executive Committee’ shall mean the Executive Committee of the Guild.

  5. TRUSTEES

    The Trustees of the fund, referred to hereinafter as ‘the Trustees’, shall be the Master, the Honorary General Secretary and the Honorary General Treasurer of the Guild, and two Trustees, one from each Diocese, elected triennially by the Annual General Meeting of the Guild.

  6. HONORARY INDEPENDENT EXAMINER

    The Honorary Independent Examiner of the fund shall be the Honorary Independent Examiner for the time being of the Guild.

  7. ADMINISTRATION

    The fund shall be administered by the Trustees.

  8. GRANTS
    1. An application for or proposal to make a grant from this fund shall be considered only at a General Meeting of the Guild or at a meeting of the Executive Committee, provided at least two months notice in writing has been given of such application or proposal to the Honorary General Secretary.
    2. Following notice duly given, the Trustees shall consider such applications or proposals and shall make recommendations to the meeting of the Guild or Executive Committee at which the application or proposal shall be discussed.
    3. Grants shall be made from this fund only for the purposes outlined in the objectives in rule 3 above. A grant may be made, subject to the requirements of rule 8a above, if approved by two-thirds or more of those members of the Guild present and voting at a General Meeting of the Guild or at a meeting of the Executive Committee. To be eligible to vote on such matters, members must fulfil the requirements of the Guild on voting. The Trustees shall inform the Guild of any grants approved at a meeting of the Executive Committee at the next General Meeting of the Guild.
    4. Following such approval a grant shall be made, except that the Trustees shall be given absolute discretion to reduce, but not to increase, a grant, in the exceptional circumstances that they unanimously feel it in the interests of the fund and of the Guild to do so. They shall inform the Guild of any such action at the next General Meeting of the Guild.
  9. DISBURSEMENT

    Any payments drawn on this fund under rule 8 above, or required under rule 11 below, shall be made over the signature of the Honorary General Treasurer for the time being and one other Trustee of the fund. No payment shall be made until the work is satisfactorily completed. All administrative and other expenses incurred in respect of the fund other than those specifically relating to the acquisition and realisation of investments shall be borne by the Guild.

  10. ACCOUNTS
    1. The Honorary General Treasurer shall prepare accounts, consisting of a balance sheet at 31st December each year, and an income and expenditure account for the year ending on that date.
    2. These accounts shall be presented to the Independent Examiner of the fund who shall satisfy himself as to the correctness thereof.
    3. These accounts, duly independently examined, shall be submitted for approval to the Annual General Meeting of the Guild next after the 31st December to which the accounts of the fund have been prepared.
  11. INVESTMENTS

    The Trustees acting together shall have the power to invest or otherwise deal with the assets of the fund and such sums as the members of the Guild shall contribute or from time to time decide to transfer to the fund, in such manner as they think fit in the best interests of the fund.

  12. DISSOLUTION OF THE FUND
    1. If it shall be decided to dissolve the fund, such decision being taken only at an Annual General Meeting of the Guild, one month’s notice having been given by the Honorary General Secretary to Tower Secretaries of such intent, the assets shall be disposed of to either or between both of the following:-
      1. To other charitable Bell Restoration Funds as the Guild may select
      2. To the Cathedrals of Winchester and Portsmouth for the religious and charitable purposes of the said Cathedrals.
    2. In the event of the Guild becoming defunct, it shall be allowed for the Registrar of Charities after five years non-working of the fund to cause it to be dissolved and its assets applied as under rule 12 a ii.
  13. CHANGE OF RULES
    1. No amendment of, addition to, or deletion from these Rules shall be made which would cause the fund at any time to cease to be a charity in law.
    2. No alteration or addition to the above Rules may be made except at a General Meeting of the Guild, or Special Meeting called for the purpose, when the number of eligible members voting in favour must be at least 20 and double those voting against the proposal. Notice of any such proposed alteration or addition must be given in writing at least two months before the date of the meeting to the Honorary General Secretary of the Guild, who shall inform all Tower Secretaries of the Guild of this proposal at least one month before the aforesaid meeting.

This page created by Tony Smith

Last updated 1 January 2006