Category Archives: z 9 People, roles

Categories which relate to contacts and roles and people

Message for District ADMs from Guild Master – Mike Winterbourne

Masters Words for the District ADMs

A Big Thank you to all those who take responsibility for the various tasks in the Towers and in your District, trying to enable the regular Sunday Service, Practice nights and those other ringing opportunities for individuals to gain experience.

WW1 Project

Couple of things where you can help:

Firstly, On the website is a draft of the Book we aim to produce, could you have a look and check the spelling of the names and let Stephen Lutener know of any errors.

Secondly, copies of the archive are to be presented to the Two Guild Cathedrals

Dates:

Portsmouth Cathedral May 12th 6:00pm
Hopefully with Ringing after the service as well as Tea and Cake nearby

Winchester Cathedral May 19th 3:30pm
Hopefully with Ringing available before the service with a Selected Service Band touch giving ringers a chance to join the service
We are working on Tea and Cake after the service.

I would like to invite all the Guild Ringers to join in One or both services to commemorate all those who gave their lives for us.

Join us in a unique occasion, if every Tower that rang  for 100 anniversary of the end of WW1 sent down a car load this could be a truly amazing commemorative and social event.

Thanks

Mike Winterbourne

Guild Master

The ART AWARDS and how to apply.

The ART Awards continue to grow every year – with over £3,000 in prize money waiting to be won. Now is your chance to apply for the 2019 ART Awards!

The teaching awards (the first six listed below) are open to everyone – not just ART Members or those using ‘Learning the Ropes’ scheme – the aim is to encourage and recognise the people and groups leading best practice and innovation in the teaching and development of ringing. The individual ringing awards are open to those who have completed one of the Learning the Ropes programmes (on tower or hand bells) or participated in the Learning the Ropes Plus scheme.

ART Awards 2019

Prizes will be awarded in the following categories:

The Sarah Beacham Youth Group Award
Prize of £400 – sponsored by the Sarah Beacham Memorial Trust

The Sarah Beacham School Group Award
Prize of £400 – sponsored by the Sarah Beacham Memorial Trust

The ART Award for Excellence in the Use of Technology in Teaching
Prize of £500 – sponsored by John Taylor & Co.

The ART Award for Excellence in Recruitment or Retention
Prize of £400 – sponsored by AbelSim

The ART Award for a University Society that has made a Significant Contribution to Promoting Ringing to Younger People
Prize of £500 – sponsored by CCCBR

The ART Award for Inspiring Leadership in Ringing
Prize of £400 – sponsored by Talent Innovations

The ART Learning the Ropes Individual Achievement Awards
Two prizes of £250 – sponsored by the Ancient Society of College Youths
Five highly commended prizes of £25 each

Worried about applying?

The judges (led by Stephanie Pattenden) aren’t looking for the most professional application; what they are looking for is ideas, commitment and results. So if you’re looking at new ways of recruiting it’s not just the idea, but the number of people you recruited and whether they stayed. Easy ways to show that – number retained a year or two later, new recruits coming in (success breeds success), quarter peals, striking competition results, practice attendance, or ringing progress (LtR Levels) and don’t forget photos and quotes. There’s no magic formula; think why what you’re doing has been successful and put it down on paper. Please don’t be modest!

What are we looking for?

Hopefully having convinced you that the ART Awards might be relevant to you or a ringer or group you know, what are the common themes that appear in previous years’ winning applications?

  • Having a vision or passion and making it happen: however big or small, making things happen is what leadership is all about, even if you don’t call it that.
  • Trying out new things: some of which work and some of which don’t. If we don’t move with the times ringing will not flourish, so tell us about the risks you took – what you tried or did differently
  • Getting young people ringing: over-turning all those misconceptions that exist about children seeing ringing as “uncool” and giving up at the first hurdle.

If you recognise and identify with any of these themes, why not consider applying for yourself or a ringer or group you know? There will be an ART Award that’s right for your application….and if you applied and didn’t win last year, how about applying again, now you’ve got another year under your belt – Lerryn School did that last year and they won!

How do I enter?

Further information and application forms are available at www.ringingteachers.org/recognition/awards.

The closing date for applications is 31 December 2018 – so now is the time to make sure that those doing great work don’t miss out!

sent by Louise Nightingale, Communications & Marketing Workgroup Lead

 

 

C&S District – New Acting Webmaster

I am delighted to announce that (subject to a formal vote at the next meeting), Peter Murdock-Saint has volunteered to look after the C&S news on the Guild Website.

Peter learned to ring at Sopley and attends several practice nights across the District. (click line below)

Graham Hounslow steps down

The retiring webmaster, Graham Hounslow (Fawley), has been an invaluable member of the Guild Communications Committee for a number of years now. In addition to posting the C&S news, first on the District Website and later on the Guild Website, he wrote much of the original CSS programming that drives the “look and feel” of wpbells.org. The District and the Guild owe him grateful thanks!

Posting by Email to the website – FAQs

Can I include photos?

Yes, just put them into the text where you want them to appear on the web page. If you put several side by side, they will become a “gallery”.

Can I attach a pdf, for example a poster?

Yes. Please make sure you don’t include any personal information such as a telephone number or email address, though.

Can I set a feature image?

Unfortunately not, one of the webmasters will have to do that for you. Just include the photo at the top of the message, and they can move it up for you manually.

Can I post for another tower?

Yes. Just include the correct category for the tower you are writing about, such as:

[category hinton admiral]

More help needed?

visit https://jetpack.com/support/post-by-email/.

This post was posted by email. As you can see, hot links, bold and italic text are easy to do!
Rosalind

How to post the weekly news to Facebook

Copy this URL:       https://wpbells.org/the-weekly-news/

Go to each Facebook group in turn and paste the URL into the “post” window. If you have time to write a short message about one of the news items, more members will click through.

The groups are:

When to post the news to Facebook:

As soon as possible after the email versions have been released. Posting too soon might mean members missed some news that was posted at the last moment.

Calling all Tower Correspondents

You are invited to register with the new “post by email” system and send your news items direct to the website for instant posting.

Once you have registered with wpbells@gmail.com to use this new system, all you need to know is:

  1. The email address to send your news to is  wpbells-mytowernews@googlegroups.com
  2. The Subject for the email becomes the subject of the news item, so it should include the tower name, the date of the event, and what it is eg Practice Cancelled at Bournemouth Sacred Heart on May 12th
  3. The body of your email becomes the body of the news item.
  4. You will need just 3 lines of instructions for the website at the end of your message – these will be sent to you when you register.
  5. You can check your news has been successfully posted by following this link
This new system is secure – if anyone who is not known to the system tries to post news, it will be rejected.
The first post you send will be checked by a webmaster before it is posted. After that, it will be instant.

A & P District Ringing Master to take a short break.

Unfortunately I have to announce that Graham Cane is to take a break from his role as our District Ringing Master due to other more pressing commitments. I have agreed with Graham that he take the rest of the year off and we will review things after this time.  I should stress that Graham is not standing down as Ringing Master he is just taking a break.  Graham’s break will take immediate effect and his duties will be taken up by me and other members of the team.
Mike Novell
District Chairman.

 

How to post a cancellation

The Heading

Go for something that will immediately inform the viewer what is cancelled. Include the date, place, and what the event is cancelled.

  • Practice at Lower Wittering Cancelled on June 8th
  • ZZ District Outing on Sept 8th Cancelled
  • No practices at Little Wittering until further notice
  • No Sunday Ringing at Greater Wittering until June 10th

The Featured Image

There is a banner just saying “CANCELLED” which is eye catching.

The content

Is usually just a message about the cancellation. I usually omit “because the band are all on holiday” as that is personal information and this is a public website. I do include a contact name though. If possible, the person who sent the information in.

Understanding The Categories

  • If you think it’s of interest across the whole Guild, HEADLINE.
  • If the cancellation mentions a tower, the tower’s name.
  • If it was a district event, the particular district’s name.
  • USE A DATE STAMP – for the date the event is NOT taking place. Use the actual date stamp (eg 2018 Dec 20th-26th) in most cases.
  • You MAY occasionally need”1 THIS WEEK” if the cancellation relates to a series of weeks starting from now. Other categories such as THIS MONTH will achieve nothing and the post will not be correctly displayed.
  • If it is a Peal/Quarter report, use PERFORMANCE.

Examples of categories:

  • Practice at Lower Wittering Cancelled on June 8th LOWER WITTERING, 2018 Jun 07th- Jun 13th, CANCELLATION
  • ZZ District Outing on Sept 8th Cancelled ZZ DISTRICT EVENT, 2018 Sep 07th- Sep 13th, CANCELLATION, HEADLINES
  • No practices at Little Wittering until further notice  LITTLE WITTERING, 1 THIS WEEK, CANCELLATION
  • No Sunday Ringing at Greater Wittering until June 10th  GREATER WITTERING, 1 THIS WEEK, CANCELLATION

How to Post a News Report

The Heading

Go for something that will get your target audience to open the post and read it! if in doubt, make it a summary of the content itself (eg Report of the June CS District Practice at Hinton)

The Featured Image

This really helps! Photos from the event itself are obvious choices. Decorative words and phrases are good too.

The content

Be positive, be truthful, and don’t put any personal contact details in – ALWAYS link to a person’s contact page instead.

The Categories

  • If you think it’s of interest across the whole Guild, HEADLINE. This is used on the majority of reports . If in doubt, use it.
  • If the report mentions a tower, the tower’s name.
  • If it was a district event, the particular district’s name.
  • DONT USE A DATE STAMP – these are designed for future event invitations not reports of past events.
  • If it is a Peal/Quarter report, use PERFORMANCE.

 

Mailing Lists

The Communications Team Administers (or assists in the adminstration) of the following Mailing Lists. You are welcome to join any of these groups – it is easy to unsubscribe if you change your mind.

List Name and Link to the group emails include Link to the consent form
Weekly News Weekly news* plus occasional extra https://wpbells.org/request-weekly-news/
Win-Port Weekly News* plus information about the Guild and Winchester District https://wpbells.org/win-port-consent/
A&P Group Weekly News* plus information about the Guild and Alton and Petersfield District https://wpbells.org/email-consent-ap/
C&S Group Weekly News* Plus in future Christchurch and Southampton District Officers’ posts https://wpbells.org/cs-consent/
*The Weekly News contains a summary of all recent traffic to all these groups, except notice of events which have taken place, plus news about National or nearby events or information. People who ring regularly across their District, or around the Guild, are recommended to join the appropriate group to get more timely communication.

Twenty second Training How to use “date stamp” categories correctly

  1. They are intended for FUTURE events only, not for news reports.
  2. 99% of the time, you need to tick the specific date stamp (eg 2018 Apr 21st-27th) not the top category (1 THIS WEEK or 1 CURRENT MONTH).

PS that’s all you need to know if your post relates to an event on a particular day.

If your news is about a series of events, the website doesn’t handle it quite so elegantly. But ticking “1 THIS WEEK” will keep your news at the top of the date lists until it is archived. So if it’s a weekly practice that’s cancelled for a whole month, for example, that’s perfect.

If your news is a list of 4 events over one year, then the website will present them far better if you make 4 separate news items!

Ticking “1 CURRENT MONTH” won’t do much. The programs will drop your news to the bottom of the event lists.

If you’re unsure, please send me a link to the post once it is live and I can check it! wpbells@gmail.com

 

How to quote addresses from wpbells.org on Posters and letters

As a general rule, it is helpful to quote the shortest working version of a website address. This makes it easier for people to type into their browser, and looks neater and more professional.

There are 3 easy ways to shorten an address:

  1. Start with wbells.org (no need for the https:// part)
  2. If the address has numbers embedded (in the form of a date stamp) , they can also be omitted.
  3. The slash at the end (99% of the time) can be omitted.

If the address of a page is to be quoted often, it can also be given a shorter URL manually if needed. PLEASE ASK!!

Examples:

https://wpbells.org/2018/01/01/the-weekly-news/ becomes wpbells.org/the-weekly-news

https://wpbells.org/2000/01/01/contact-andrew-glover/ becomes wpbells.org/contact-andrew-glover

https://wpbells.org/christchurch-priory/ becomes wpbells.org/christchurch-priory

How to Prepare the Weekly News

Purpose

  1. To create an easily-navigated summary of the news for all members who opt in, to know what’s on and what’s interesting. It is suitable to be sent out on a weekly basis (currently Weds/Thurs) via email and Facebook.
  2. To inspire members who wish to, to ring more frequently, and to aim for a higher standard.

Objectives

  1. To draw members’ attention to new events
  2. To summarise all known events and allow members to click for more information
  3. To share news which is traditionally cascaded down through the “normal” channels, generated by the Guild committees, District Committees, Towers, CCCBR, ART and other external bellringing organsiations
  4. To encourage all event organisers to share their own information (from practice night cancellations through to special practices)
  5. To share specially written news (for example writeups of events, significant performances etc) which otherwise might only reach a small audience.
  6. To drive traffic from members onto the website

Process:

Start with the email you received from last week’s news edition, you can click through from that onto old material or anything needing alteration. The minimum jobs to create a sensible weekly news are:

  1. All posts which went out as top slot last week need to be reduced to headline (if they are future events) or de-topslot-ed and archived (if news).
  2. All events which are now in the past need to be archived. The clever way to do this is described below – if you want a simple approach, just tick “archive” on all these posts. This will take them out of all news streams.
  3. If you are confident to do so, please do the date stamp cascade.
  4. All newly received news items need to be added to the website.
  5. After a short while (can be up to 30 minutes) all these changes will cascade through the news feeds and you are free to send out the weekly news.

 

The Date Stamp Cascade

Once a week, some time between Saturday and Wednesday, the date stamps should  be shuffled up in a “they all roll over and one fell out” manner. The following series of instructions and images explains this – please allow an hour the first time you do this. It is believed to be the most complex task on the website!!! If you are just putting out the weekly news as a one-off it can be left for a week with no ill effects, as long as you have marked as “archive” all past events.

The “1 THIS WEEK” category will contain a date stamp for a completed week and almost all the events will need to be archived. The screen shot below is from the category editor  and is being viewed after the 16th of March, so it is likely that all 13 items should be archived. Click the number (in this case the 13) to display all the relevant posts. Screen Shot 2018-03-19 at 11.17.23

See below for the post editor.  Click the box beside “Title” to select ALL the posts BUT check visually that all should actually be archived. Sometimes posts are ongoing and need to be left as news. Untick any like that. Screen Shot 2018-03-19 at 11.20.15

Then select the Bulk Action “EDIT”, search within the page for the word “archive” and tick the archive category and click UPDATE.

Screen Shot 2018-03-19 at 11.25.03

Now go back to the category editor,  it is time to CAREFULLY delete the date stamp 2018 Mar 10th-16th entirely. To do this, hover over it and select the option “delete”. The category will disappear forever, but the 13 posts involved will be undamaged.

Screen Shot 2018-03-19 at 11.26.56

Now it is time to correctly allocate the current week to “1 THIS WEEK”.  I am writing this on March 19th so the date stamp 2018 Mar 17th-23rd should be under “1 THIS WEEK” but is sitting under “2 NEXT WEEK” at the moment. Hover over it and select EDIT

Screen Shot 2018-03-19 at 11.31.54

This will move you to the screen shown below.

Screen Shot 2018-03-19 at 11.32.46

Click on the parent category of 2 NEXT WEEK and change it to 1 THIS WEEK and press UPDATE.

Screen Shot 2018-03-19 at 11.35.09

Now return to the cateogry editor.  Now the next date stamp, in this case 2018 Mar 24th-30th, needs to have its parent set to 2 NEXT WEEK:

Screen Shot 2018-03-19 at 11.36.32

Now the gaps left by each move will need to be filled, until the date stamps are all in the correct slots.

The screen shot below shows a correct set of date stamps in this week, next week, rest of this month, and next month. They should show the following date stamps:

1 THIS WEEK – the current date stamp for today.

2 NEXT WEEK – the date stamp for a week today.

3 REST OF THIS MONTH – the next 2 stamps

4 NEXT MONTH – the next 4 stamps

1 MONTH AFTER NEXT – the next 4 stamps

LONG TERM INVITATION (other) – the next 4 stamps

It is sensible to create one new future stamp to replace the one you deleted – if you forget, you will have to do it when the first event is posted for that future week. The image below shows the correct set of date stamps in place on 19th March 2018. Please note one-digit numbers are preceded by zero to help the dates sort in a correct manner. Month names sadly don’t work properly so Jun shows before May. Oh well!!!

Screen Shot 2018-03-19 at 11.57.31