The fund shall be known as the Winchester and Portsmouth Diocesan Guild of Church Bell Ringers Bell Restoration Fund.
The fund shall be registered as a charity.
The object of this fund shall be to provide financial assistance by way of grants to Churches, within the Diocese of Winchester and Portsmouth, incurring expenditure on the provision, maintenance, improvement
or acoustics of their bells and bell installations, or for the maintenance of the fabric of their towers and belfries, to enable their bells to be properly rung in full circle.
References to ‘the Guild’ shall mean the Winchester and Portsmouth Diocesan Guild of Church Bell Ringers. References to ‘the Executive Committee’ shall mean the Executive Committee of the Guild.
The Trustees of the fund, referred to hereinafter as ‘the Trustees’, shall be the Master, the Honorary General Secretary and the Honorary General Treasurer of the Guild, and two Trustees, one from each Diocese, elected triennially by the Annual General Meeting of the Guild.
6. Honorary Independent Examiner
The Honorary Independent Examiner of the fund shall be the Honorary Independent Examiner for the time being of the Guild.
The fund shall be administered by the Trustees.
a. An application for or proposal to make a grant from this fund shall be considered only at a General Meeting of the Guild or at a meeting of the Executive Committee, provided at least one month’s notice in writing has been given of such application or proposal to the Honorary General Secretary.
b. Following notice duly given, the Trustees shall consider such applications or proposals and shall make recommendations to the meeting of the Guild or Executive Committee at which the application or proposal shall be discussed.
c. Grants shall be made from this fund only for the purposes outlined in the objectives in rule 3 above. A grant may be made, subject to the requirements of rule 8a above, if approved by two-thirds or more of
those members of the Guild present and voting at a General Meeting of the Guild or at a meeting of the Executive Committee. To be eligible to vote on such matters, members must fulfil the requirements of the Guild on voting. The Trustees shall inform the Guild of any grants approved at a meeting of the Executive Committee at the next General Meeting of the Guild.
d. Following such approval a grant shall be made, except that the Trustees shall be given absolute discretion to reduce, but not to increase, a grant, in the exceptional circumstances that they unanimously feel it in the interests of the fund and of the Guild to do so. They shall inform the Guild of any such action at the next General Meeting of the Guild.
Any payments drawn on this fund under rule 8 above, or required under rule 11 below, shall be made over the signature of the Honorary General Treasurer for the time being and one other Trustee of the fund. No payment shall be made until the work is satisfactorily completed. All administrative and other expenses incurred in respect of the fund other than those specifically relating to the acquisition and realisation of investments shall be borne by the Guild.
a. The Honorary General Treasurer shall prepare accounts, consisting of a balance sheet at 31st December each year, and an income and expenditure account for the year ending on that date.
b. These accounts shall be presented to the Independent Examiner of the fund who shall satisfy himself as to the correctness thereof.
c. These accounts, duly independently examined, shall be submitted for approval to the Annual General Meeting of the Guild next after the 31st December to which the accounts of the fund have been prepared.
The Trustees acting together shall have the power to invest or otherwise deal with the assets of the fund and such sums as the members of the Guild shall contribute or from time to time decide to transfer to the fund, in such manner as they think fit in the best interests of the fund.
12. Dissolution of the fund
a. If it shall be decided to dissolve the fund, such decision being taken only at an Annual General Meeting of the Guild, one month’s notice having been given by the Honorary General Secretary to Tower
Secretaries of such intent, the assets shall be disposed of to either or between both of the following:
i. To other charitable Bell Restoration Funds as the Guild may select
ii. To the Cathedrals of Winchester and Portsmouth for the religious and charitable purposes of the said Cathedrals.
b. In the event of the Guild becoming defunct, it shall be allowed for the Registrar of Charities after five years non-working of the fund to cause it to be dissolved and its assets applied as under rule 12 a ii.
13. Changes of rules
a. No amendment of, addition to, or deletion from these Rules shall be made which would cause the fund at any time to cease to be a charity in law.
b. No alteration or addition to the above Rules may be made except at a General Meeting of the Guild, or Special Meeting called for the purpose, when the number of eligible members voting in favour must be at least 20 and double those voting against the proposal. Notice of any such proposed alteration or addition must be given in writing at least two months before the date of the meeting to the Honorary General Secretary of the Guild, who shall inform all Tower Secretaries of the Guild of this proposal at least one month before the aforesaid meeting.
Last updated 17th March 2021