You may have received this already if you subscribe as an organiser in your area but if not then I hope you find it useful. Search on Heritage Open Days on the Central Council website for information about previous years’ bellringing involvement, links to articles about opening your tower etc https://cccbr.org.uk/search_gcse/?q=heritage%20open%20days
Alison Everett CCCBR
Heritage Open Days 2018 will be 6-9 & 13-16 September.
Welcome to our first e-alert for organisers -we’re delighted to declare that registration is now OPEN! So who will be first to sign up their event this year? We can’t wait to hear what new stories and sites you have to share.
Annie, Annabelle, Sarah, Andy, Alex – Your HODs team
Overview of things to do:
- Start registering your event/s
- Sign up to a workshop
- Find out more about data protection legislation
- Sign up to the newsletter
Register your event/s
Everything you need for registration is in the Organiser Area. You can access this through the website with your login. Your username will be your email address, and if you’ve forgotten your password there’s a link to reset it on the login page.
- New this year:
- Image upload and previewer – so you can see how pictures will appear on the directory. As this is a new system, any images uploaded in previous years will need to be added again.
- Extra description field for short summaries. Following your feedback, this added feature will help co-ordinators who print leaflets and visitors and media who want a quick, print-friendly list of what’s happening.
- Deadlines: 1 May – full promotional support; 1 August – final deadline. Remember the sooner you register the more support we can offer you – particularly for press coverage. We start publishing entries on the web-directory from mid-July.
- Taken part before? Then you can simply update and re-submit the details of your previous entry. You’ll find them in the Archive section of My Events in the Organiser Area.
- Registration tips: We’ve given our Organiser Area a lick of paint this year, including a streamlined registration form. For an overview of the process see our registration tips with a handy flowchart for reference. Do let us know of any issues – or anything that works particularly well, your feedback really helps us help you.
- Media highlights: Annabelle is already working on the press campaign and Andy is always looking for stories for social media so if you’re NEW, have a highlight in mind or a great image, let us know on email@example.com
Take action! Login to the Organiser area now to register.
Tips for area coordinators/promoters
There are lots of handy tools and documents for you in the Organiser area:
- You can print off pre-completed registration forms to send out to individual sites from the My Events section.
- You can download handy documents in the Useful stuff section including a template letter to encourage private home owners to open.
- We’re working on new material to encourage involvement, but for now you can download copies of the existing ‘Get Involved‘ leaflet from the website.
- You can see who else was involved last year, and who is registering this year by using the searches in the HODs Communitysection.
Be inspired – some event ideas
- Extraordinary Women – Our main theme for 2018 celebrates the multitude of women who have touched lives on every scale, and left a legacy that should be cherished but has perhaps been overlooked. Find out more about uncovering and sharing their stories here.
- 2018 is the European Year of Cultural Heritage – a great time to celebrate your European links
- Humphrey Repton anniversary – Following the success of the Capability Brown Festival, The Gardens Trust is compiling resources to help people commemorate the bicentenary of Humphrey Repton’s death – see their website for inspiration
Sign up for our workshops
This year we’re running more workshops across the country to help you get the most out of your HODs weekends. Register your interest now to join our media masterclasses and get top tips on programming innovative events
New data protection laws (particularly for those who are part of an organisation, however small)
Thank you for bearing with us as we update our records to be in line with the incoming data protection laws. Some of you have asked whether this will affect your organisations. The short answer is yes; the laws do include small organisations including charities and community groups. Whilst we can’t tell you exactly how to update your records, here are some links that you might find useful in your planning:
- Voluntary Arts Network: A very useful downloadable guide: https://www.voluntaryarts.org/gdpr-data-protection
- Information Commissioners Office: for the official guidance and a helpline for small organisations: https://ico.org.uk/global/contact-us/advice-service-for-small-organisations
For wider news from the festival and beyond
As an organiser we will send you short alerts about the registration cycle for the festival but if you’d like the wider news, then sign up for our newsletter. It’s just launched so sign up today to be among the first to receive it!
You have received this email as a participant of Heritage Open Days. If you are no longer involved in the programme just let us knowand we will remove your contact details from the database.