How to Prepare the Weekly News

Purpose

  1. To create an easily-navigated summary of the news for all members who opt in, to know what’s on and what’s interesting. It is suitable to be sent out on a weekly basis (currently Weds/Thurs) via email and Facebook.
  2. To inspire members who wish to, to ring more frequently, and to aim for a higher standard.

Objectives

  1. To draw members’ attention to new events
  2. To summarise all known events and allow members to click for more information
  3. To share news which is traditionally cascaded down through the “normal” channels, generated by the Guild committees, District Committees, Towers, CCCBR, ART and other external bellringing organsiations
  4. To encourage all event organisers to share their own information (from practice night cancellations through to special practices)
  5. To share specially written news (for example writeups of events, significant performances etc) which otherwise might only reach a small audience.
  6. To drive traffic from members onto the website

Process:

Start with the email you received from last week’s news edition, you can click through from that onto old material or anything needing alteration. The minimum jobs to create a sensible weekly news are:

  1. All posts which went out as top slot last week need to be reduced to headline (if they are future events) or de-topslot-ed and archived (if news).
  2. All events which are now in the past need to be archived. The clever way to do this is described below – if you want a simple approach, just tick “archive” on all these posts. This will take them out of all news streams.
  3. If you are confident to do so, please do the date stamp cascade.
  4. All newly received news items need to be added to the website.
  5. After a short while (can be up to 30 minutes) all these changes will cascade through the news feeds and you are free to send out the weekly news.

 

The Date Stamp Cascade

Once a week, some time between Saturday and Wednesday, the date stamps should  be shuffled up in a “they all roll over and one fell out” manner. The following series of instructions and images explains this – please allow an hour the first time you do this. It is believed to be the most complex task on the website!!! If you are just putting out the weekly news as a one-off it can be left for a week with no ill effects, as long as you have marked as “archive” all past events.

The “1 THIS WEEK” category will contain a date stamp for a completed week and almost all the events will need to be archived. The screen shot below is from the category editor  and is being viewed after the 16th of March, so it is likely that all 13 items should be archived. Click the number (in this case the 13) to display all the relevant posts. Screen Shot 2018-03-19 at 11.17.23

See below for the post editor.  Click the box beside “Title” to select ALL the posts BUT check visually that all should actually be archived. Sometimes posts are ongoing and need to be left as news. Untick any like that. Screen Shot 2018-03-19 at 11.20.15

Then select the Bulk Action “EDIT”, search within the page for the word “archive” and tick the archive category and click UPDATE.

Screen Shot 2018-03-19 at 11.25.03

Now go back to the category editor,  it is time to CAREFULLY delete the date stamp 2018 Mar 10th-16th entirely. To do this, hover over it and select the option “delete”. The category will disappear forever, but the 13 posts involved will be undamaged.

Screen Shot 2018-03-19 at 11.26.56

Now it is time to correctly allocate the current week to “1 THIS WEEK”.  I am writing this on March 19th so the date stamp 2018 Mar 17th-23rd should be under “1 THIS WEEK” but is sitting under “2 NEXT WEEK” at the moment. Hover over it and select EDIT

Screen Shot 2018-03-19 at 11.31.54

This will move you to the screen shown below.

Screen Shot 2018-03-19 at 11.32.46

Click on the parent category of 2 NEXT WEEK and change it to 1 THIS WEEK and press UPDATE.

Screen Shot 2018-03-19 at 11.35.09

Now return to the cateogry editor.  Now the next date stamp, in this case 2018 Mar 24th-30th, needs to have its parent set to 2 NEXT WEEK:

Screen Shot 2018-03-19 at 11.36.32

Now the gaps left by each move will need to be filled, until the date stamps are all in the correct slots.

The screen shot below shows a correct set of date stamps in this week, next week, rest of this month, and next month. They should show the following date stamps:

1 THIS WEEK – the current date stamp for today.

2 NEXT WEEK – the date stamp for a week today.

3 REST OF THIS MONTH – the next 2 stamps

4 NEXT MONTH – the next 4 stamps

1 MONTH AFTER NEXT – the next 4 stamps

LONG TERM INVITATION (other) – the next 4 stamps

It is sensible to create one new future stamp to replace the one you deleted – if you forget, you will have to do it when the first event is posted for that future week. The image below shows the correct set of date stamps in place on 19th March 2018. Please note one-digit numbers are preceded by zero to help the dates sort in a correct manner. Month names sadly don’t work properly so Jun shows before May. Oh well!!!

Screen Shot 2018-03-19 at 11.57.31

 

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